Financial Manager- OPS (External Applications Only)

Description:

To supply accurate and concise financial information relating to area of responsibility

Requirement:

• Minimum Grade 12 or NQF 5

• With Financial degree and a minimum of 3-5 years general management experience

• Proven experience with reporting in a multi-currency environment

• Must be able to report and maintain accounting records for multiple entities

• SAP experience would be advantageous

• Strong written and verbal communication skills

• Valid ID or passport

• Well-developed interpersonal skills

• Numeric Skills

• Deadline driven

• Results driven

• Must be able to work under pressure

• Must have attention to detail

• Excellent computer literacy

• Must be willing to travel occasionally

Financial Reporting

Manage and review of cash clearings and credit card clearings

Manage and review of month end accruals

Manage and review approved journals

Manage and review all expenses for area of responsibility

Manage and review of trading activities against benchmarks for area of responsibility

Ensure housekeeping is in order

Review and analyse financial performance of operational area with accountant in preparation for prelease and advise operators on trends

Prepare 4-year P&L for operators to present at the executive presentation

Review monthly budgets for specific Operational Area to compare on a monthly basis and understand reasons for variances

Review, approve and distribute monthly management packs to stores, Divisional Managers and Operations

Budgets

Review budgets and compare to company benchmarks

Present budgets to Operational Executives for authorization

Prepare ad hoc reports, relating to budgets, as requested by business

Coordinate and ensure that the full financial budget process is run

Audit

Liaise with external and internal auditors

Banking

Ensure that all ad hoc bank queries are attend to by subordinates

Attend regular meetings with service providers

Review and recommend improvements on cash handling

Approve and release payments on banking system

Preparation for new stores:

Ensure bank accounts are opened for new stores

Ensures card devices are ordered and functional

Process Improvements

Ad hoc projects as and when required

Critically analyses business processes and recommend improvements

Propose new efficiencies outside area of responsibility

Secondary Taxes

Review of VAT, Withholding tax and import duty returns and payments to be done accurately and on time

Manage and action dividends as per country legislation

Working capital

Depending on your area of responsibility:

Coordinate and ensure Stock reporting is completed timeously and accurately

Coordinate and ensure Fixed assets reporting is completed timeously and accurately

Coordinate and ensure Debtors, legal and charge cards reporting is completed timeously and accurately.

Bulk refunds review and authorize payment to customer.

Review bulk reinstatements documentation and authorize reactivation on SAP.

Calculate group management fees

Board Packs

Coordinate, Review and approve quarterly board packs for area of responsibility

Attend quarterly Board meetings to provide financial support / feedback on information required

Feasibility studies

Coordinate the preparation of feasibility studies to present to the business for:

New stores

Relocation of stores

Refurbishments of stores

Lease Renewals

Closures

Or for any other requested reasons

Prepare and present feasibility studies to Operational Executive and Financial Director

Financial support to operations

Provide proactive advice and support to Operations to assist in strategic decision making

Compile and submit reports to operations when required

Attend Operational monthly meetings to provide financial support / feedback on information required

Competent and motivated staff

Performance Appraisals implemented and maintained for each staff member

One on one meetings held regularly

Succession plans to be in place (you and direct subordinates)

Responsible for on-the-job training and assistance in specific Operational Area

Responsible for recruitment and selection in specific Operational Area

Lead with vision

Establishes a clear and compelling outcomes for area of responsibility

Develops appropriate action plans in order to achieve established outcomes

Ensures that employees understand their role towards the achievement of the departments outcomes

Motivates employees to achieve the established outcomes

Proactively identifies and addresses issues and risks within own department that may impede the delivery of the departments outcomes

Provide direction

Develops operational plans to enable the achievement of set objectives

 Ensures adherence to policies and procedures within area of responsibility

Proactively considers internal sources to better develop and implement operational plans to enable the achievement of set objectives

Sets example as a driver of company values and motivate and support employees in department so that others can buy into vision, mission and values

Drive for results

Constantly looks for and acts on opportunities to improve department performance

Works to exceed goals set by others

Develops stretching goals for self and department, working consistently and tenaciously to meet these

Implements clear control mechanisms to measure results against department performance objectives

Identifies barriers to performance and persists in overcoming them

Assists team members in achieving their goals

Proactively anticipates and acts on trends and evolving needs"

Think Strategically

Identifies gaps or potential inconsistencies in business results, performance data, processes or systems by recognising patterns in information

Prepares contingency plans for identified problems and situations that might occur

Proactively take considered action to ensure that a current problem which could be ignored in the short term does not escalate

Takes multiple perspectives into account and evaluates their feasibility, effectiveness and risks

Raises compliance, ethical or other issues to protect the Organisation’s reputation and obligations"

Solve Problems

Proactively identifies problems and seeks root cause

Analyses information objectively and thoroughly and identify gaps or potential inconsistencies in operational results, performance data, processes or systems by recognising patterns in information when solving problems

Develops and implement appropriate action plans breaking complex tasks into manageable parts

Make Decisions

Makes decisions within framework of company policies and within set timelines

Makes decisions giving due consideration to consequences of the decision made in area of responsibility

Implements decisions made in line with agreed processes and policies

Stands by own beliefs and decisions with self confidence

Plan

Establishes priorities, operational plans that ensure the best utilisation of resources in area of responsibility

Takes into account consequences of planning on area of responsibility with regards to organisational processes, budgets, resource- availability and the external environment

Empower

Mentors and coach subordinates in department by devoting significant time to provision of one-on-one coaching and support to others

Works with subordinates to create individual development plans that are clearly linked to business, team, and individual needs and goals

Delegates to individuals at the appropriate level

Manage Performance

Follows through on commitments made and deliver on them to achieve set objectives and targets

Takes accountability for own and or subordinates actions and implements corrective action where required

Defines clear and stretching department goals and standards in line with strategic initiatives and objectives

Implements and manages appropriate control mechanisms to ensure department objectives are achieved

Uses appropriate behavioural skills to resolve operational performance problems

Acts as a role model and motivates others to achieve the highest standards of quality and efficiency

 Determines employees’ strengths and weaknesses relative to demonstrated behaviours 

Handle Pressure

Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures

Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations

Calms others who are expressing frustration or anger

Assists others to deal constructively with difficult situations

Persists in realising work objectives even in difficult or adverse circumstances

Innovate

Generate unique alternatives, options or solutions to problems

Manage Change

Manages planned changes that may be brought about as a result of internal and or external circumstances

Ensures that the department responds to the changing environment and stakeholders needs and expectations"

Influence

Persuades, convinces and influence others towards point of view as leader of the department by being aware of self ,others and context

Displays appropriate, written presentation and oral communication aligned to audience requirements

Projects credibility and confidence even when faced with obstacles

Assert Authority

Gets one’s point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced

Asserts self during interpersonal situations

Maintains and projects confidence, even in adverse circumstances

Makes a positive personal impact that is clear and concise for the audience

Facilitates open, direct two way communication

Expresses disagreement with peers or more senior colleagues, tactfully and appropriately

Collaborate

Recognises conflict among team members and deal with it effectively

Identifies and improves communication to bring conflict within the team into the open and facilitate resolution

Makes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstanding

Communicate

Assesses the needs of audience in order to deliver appropriate message and content

Applies communication strategies to ensure inputs from role players are discussed and acted upon

Actively shares information and ideas, and encourages others to share their views and concerns

Recognises and proactively deal with situations with potential for miscommunication leading to damaged relationships