HR & Office Manager (Ho Chi Minh)

Responsibility

Administrative Duties:

• Oversee day-to-day office operations to ensure a productive and efficient work environment.

• Manage office supplies and equipment, coordinating maintenance and repairs as needed.

• Handle correspondence, phone calls, and other communications.

• Organize and schedule meetings, appointments, and events.

Government Experience:

• Ensure compliance with government regulations and reporting requirements.

• Liaise with government agencies and maintain necessary documentation.

Imports Management:

• Oversee import processes and ensure compliance with customs regulations.

• Coordinate with suppliers and logistics partners to manage shipments and deliveries.

• Maintain accurate records of import activities.

Labor Laws Compliance:

• Ensure adherence to local, state, and federal labor laws.

• Stay updated on changes in labor laws and regulations.

• Provide guidance on employment law matters to management and staff.

  HR and Payroll Management:

  • Manage the payroll process, ensuring accuracy and compliance with relevant regulations.

  • Maintain employee records and handle HR-related queries.

  • Oversee the recruitment, onboarding, and offboarding processes.

  • Implement and enforce HR policies and procedures.

  • Applying for work pass application, when needed

  Staff Oversight:

  • Provide leadership and support to existing staff, fostering a positive and collaborative work environment.

  • Conduct performance evaluations and provide feedback to team members.

  • Address employee concerns and resolve conflicts on time.

    Requirements

    • Bachelor's degree in Business Administration, Human Resources, or a related field.

    • Proven experience as an Office Manager or in a similar administrative role.

    • Strong understanding of Vietnam legislation and regulations

    • Experience with government regulations and reporting requirements.

    • Knowledge of import processes and customs regulations.

    • understanding of HR processes, payroll management, and labor laws.

    • Excellent organizational and multitasking skills.

    • Strong communication and interpersonal skills.

    • High adaptability and thrive in fast fast-paced environment

    • Proficiency in Microsoft Office Suite and HRIS office