Position: Administrative Officer

Job Description:

As an Administrative Officer, your primary responsibility will be to provide administrative support across various functions, including finance, HR, and administration. This role requires a diverse skill set and the ability to handle multiple tasks efficiently. Female candidates are preferred for this position.

Responsibilities:

1. Finance Support:

• Assist in financial record keeping, including accounts payable/receivable, invoicing, and expense tracking.
• Prepare financial reports and assist with budgeting and financial analysis.
• Coordinate with the finance team to ensure accurate and timely financial transactions.

1. HR Support:

• Assist in HR processes, such as recruitment, onboarding, and employee documentation.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Assist in coordinating employee training and development programs.

1. Administrative Support:

• Handle general administrative tasks, including managing correspondence, scheduling meetings, and organizing office supplies.
• Coordinate travel arrangements and accommodations for employees, as needed.
• Assist in organizing company events, meetings, and conferences.

1. Office Management:

• Ensure smooth office operations, including maintaining office equipment, managing office maintenance, and coordinating with vendors.
• Implement and maintain administrative systems, processes, and procedures.
• Maintain office security and monitor access control.

1. Communication and Coordination:

• Act as a point of contact for internal and external stakeholders, handling inquiries and providing necessary information.
• Coordinate with different departments and teams to facilitate communication and collaboration.
• Assist in preparing and distributing internal communications and announcements.

1. Documentation and Reporting:

• Maintain accurate and up-to-date records, files, and databases.
• Prepare reports and presentations as required.
• Ensure compliance with regulatory requirements and company policies.

1. Special Projects:

• Support special projects and initiatives as assigned by senior management.
• Contribute to process improvements and efficiency enhancements across different functions.

Qualifications:

• Bachelor's degree in Business Administration, Finance, Human Resources, or a related field.
• Proven experience in administrative roles, with exposure to finance, HR, and administration functions.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Attention to detail and ability to maintain confidentiality.
• Familiarity with financial and HR software systems is desirable.
• Ability to work independently and as part of a team.
• Female candidates are preferred for this position.