Administrative Executive

Job Responsibilities:

Document Processing & Management

• Organize, archive, store, and update company documents and materials to ensure proper and complete file management.
• Draft, proofread, print, and distribute various documents, such as reports, letters, and contracts.

Daily Administrative Support

• Receive and assist visitors, handle daily emails and courier services.
• Assist in meeting arrangements, including booking meeting rooms, preparing materials, and organizing meeting minutes.

Data Entry & Analysis

• Enter, organize, and analyze data to ensure accuracy and timeliness.
• Maintain and regularly update internal databases or spreadsheets.

Departmental Coordination Assistance

• Communicate with other departments and assist in tasks assigned by management or cross-departmental collaboration.
• Track project progress, provide support, and report issues promptly.

Office Equipment & Supplies Management

• Manage the procurement, distribution, and inventory of office supplies.
• Ensure office equipment functions properly and coordinate with maintenance personnel for repairs when needed.

Other Ad-Hoc Tasks

• Complete additional tasks assigned by management based on company needs.

Job Requirements

Educational Background

• Bachelors degree or above in related field.

Work Experience

• 2-3 years of relevant experience in administration or clerical roles.

Skills Requirements

• Office Software Proficiency: Skilled in using office software such as Word, Excel, and PowerPoint, with knowledge of basic spreadsheet creation, data analysis, and document formatting.
• Proficiency in English, Malay and Mandarin because need to communicate with international team.

Personal Qualities

• Detail-Oriented: Strong sense of accuracy and meticulous work attitude to ensure document and data precision.
• Communication & Coordination: Good interpersonal skills to interact effectively with colleagues and clients.
• Strong Sense of Responsibility: Ability to complete tasks on time and adapt to overtime or urgent work assignments.

Other Requirements

• Confidentiality Awareness: Ability to handle sensitive company documents and information with discretion.
• Professional Appearance: Presentable and approachable demeanor.