Job Openings HR Admin

About the job HR Admin

Responsibilities:

  • Handle Pre-Employment process.
  • Review offers package details from recruiter and proceed to generate Contract of Employment.
  • E-mail contract of employment package to all new hire.
  • Create new hire P-files in share drive.
  • Handle On-boarding process
    • Send reminder to hiring manager & new hires.
    • Generate employee number in system.
    • Conduct and make arrangement for new hire orientation.
    • E-mail orientation documents to new hire.
    • Assist in replying to enquiry on first time login.
    • Grant system access to new hire.
    • Adhoc request from new hire & employees.
  • Handle Pre-Payroll process.
  • Updates new hire details into share drive.
    • Create employee profile in system.
    • Update new hire/resigned/renewal tracker in share drive.
    • Monthly timesheet & claims verification.
    • E-mail monthly reminder to hiring manager & employees.
    • Perform attendance & claims data entry into payroll system.
    • Managing all employees e-Leave, e-Claims, e-Pay in system.
    • Requires liaising closely with payroll team for payroll enquiry.
    • Updates payroll trackers for payroll processing purpose.
  • Handle Post-Payroll process.
    • Ensure all new hire received system access for e-payslip.
    • Check & updates claim history does not exceed limit amount in - NEW MEDICAL Claims Tracker
    • Handle all incoming inquiry from employees.
    • Track down Employee name list of late timesheet submission and call to understand and educate employee.
    • Share with employee on the late timesheet submission will impact on their yearly PE review.
    • Check with manager on renewal contract/conversion/resignation.
    • Employee's employment verification
  • Handle Interview Exit process.
  • Check employee leave balance.
  • Check with hiring manager if employee is requires to UTILISE or to ENCASH the leave balance and check entitlement for bonus payout.
  • Notify employee to utilise or encash the leave balance based on hiring manager's decision.
  • Send interview exit form to employee.
  • Follow up with employee for the signed / filled forms.
  • Update new join/resign/renew listing tracker.
  • Remove employee from Active Employees trackers to Resigned worksheets.
  • Handle employee relation matter.
  • Understand employee's performance progress.
  • Track employees engagement.
  • Optimize ER case management.
  • Assist improvement of staff retention.
  • Support business strategy.
  • Administration for compensation & benefits.
  • Mediation between the business and employees.
  • Handle all matters or enquiry related to employees.

Requirements:

  • Min of Bachelor Degree in HR, Business Administration or equivalent.
  • Min of 1 year working experience in HR or Admin.
  • Outstanding organizational and time management skills
  • Excellent communications and interpersonal skills
  • Excellent Client Engagement Skills, provide idea and solution to client.
  • Ability to multitask and prioritize daily workload
  • Creative thinker and proactive problem solver
  • Able to speak good English, good presentation skills. Mandarin speaker is added advantages to support client from China and Taiwan.
  • Reporting to Senior HR Manager.
  • Fresh with relevant education background or part-time working experience are welcome to apply!
  • Full time position.