HR Admin

Responsibilities:

• Handle Pre-Employment process.
• Review offers package details from recruiter and proceed to generate Contract of Employment.
• E-mail contract of employment package to all new hire.
• Create new hire P-files in share drive.
• Handle On-boarding process

• Send reminder to hiring manager & new hires.

• Generate employee number in system.

• Conduct and make arrangement for new hire orientation.

• E-mail orientation documents to new hire.

• Assist in replying to enquiry on first time login.

• Grant system access to new hire.

• Adhoc request from new hire & employees.

• Handle Pre-Payroll process.
• Updates new hire details into share drive.

• Create employee profile in system.

• Update new hire/resigned/renewal tracker in share drive.

• Monthly timesheet & claims verification.

• E-mail monthly reminder to hiring manager & employees.

• Perform attendance & claims data entry into payroll system.

• Managing all employees e-Leave, e-Claims, e-Pay in system.

• Requires liaising closely with payroll team for payroll enquiry.

• Updates payroll trackers for payroll processing purpose.

• Handle Post-Payroll process.

• Ensure all new hire received system access for e-payslip.

• Check & updates claim history does not exceed limit amount in - NEW MEDICAL Claims Tracker

• Handle all incoming inquiry from employees.

• Track down Employee name list of late timesheet submission and call to understand and educate employee.

• Share with employee on the late timesheet submission will impact on their yearly PE review.

• Check with manager on renewal contract/conversion/resignation.

• Employee's employment verification

• Handle Interview Exit process.
• Check employee leave balance.
• Check with hiring manager if employee is requires to UTILISE or to ENCASH the leave balance and check entitlement for bonus payout.
• Notify employee to utilise or encash the leave balance based on hiring manager's decision.
• Send interview exit form to employee.
• Follow up with employee for the signed / filled forms.
• Update new join/resign/renew listing tracker.
• Remove employee from Active Employees trackers to Resigned worksheets.

• Handle employee relation matter.
• Understand employee's performance progress.
• Track employees engagement.
• Optimize ER case management.
• Assist improvement of staff retention.
• Support business strategy.
• Administration for compensation & benefits.
• Mediation between the business and employees.
• Handle all matters or enquiry related to employees.

Requirements:

• Min of Bachelor Degree in HR, Business Administration or equivalent.
• Min of 1 year working experience in HR or Admin.
• Outstanding organizational and time management skills
• Excellent communications and interpersonal skills
• Excellent Client Engagement Skills, provide idea and solution to client.
• Ability to multitask and prioritize daily workload
• Creative thinker and proactive problem solver
• Able to speak good English, good presentation skills. Mandarin speaker is added advantages to support client from China and Taiwan.
• Reporting to Senior HR Manager.
• Fresh with relevant education background or part-time working experience are welcome to apply!
• Full time position.