Job Openings
HR Admin
About the job HR Admin
Responsibilities:
- Handle Pre-Employment process.
- Review offers package details from recruiter and proceed to generate Contract of Employment.
- E-mail contract of employment package to all new hire.
- Create new hire P-files in share drive.
- Handle On-boarding process
- Send reminder to hiring manager & new hires.
- Generate employee number in system.
- Conduct and make arrangement for new hire orientation.
- E-mail orientation documents to new hire.
- Assist in replying to enquiry on first time login.
- Grant system access to new hire.
- Adhoc request from new hire & employees.
- Handle Pre-Payroll process.
- Updates new hire details into share drive.
- Create employee profile in system.
- Update new hire/resigned/renewal tracker in share drive.
- Monthly timesheet & claims verification.
- E-mail monthly reminder to hiring manager & employees.
- Perform attendance & claims data entry into payroll system.
- Managing all employees e-Leave, e-Claims, e-Pay in system.
- Requires liaising closely with payroll team for payroll enquiry.
- Updates payroll trackers for payroll processing purpose.
- Handle Post-Payroll process.
- Ensure all new hire received system access for e-payslip.
- Check & updates claim history does not exceed limit amount in - NEW MEDICAL Claims Tracker
- Handle all incoming inquiry from employees.
- Track down Employee name list of late timesheet submission and call to understand and educate employee.
- Share with employee on the late timesheet submission will impact on their yearly PE review.
- Check with manager on renewal contract/conversion/resignation.
- Employee's employment verification
- Handle Interview Exit process.
- Check employee leave balance.
- Check with hiring manager if employee is requires to UTILISE or to ENCASH the leave balance and check entitlement for bonus payout.
- Notify employee to utilise or encash the leave balance based on hiring manager's decision.
- Send interview exit form to employee.
- Follow up with employee for the signed / filled forms.
- Update new join/resign/renew listing tracker.
- Remove employee from Active Employees trackers to Resigned worksheets.
- Handle employee relation matter.
- Understand employee's performance progress.
- Track employees engagement.
- Optimize ER case management.
- Assist improvement of staff retention.
- Support business strategy.
- Administration for compensation & benefits.
- Mediation between the business and employees.
- Handle all matters or enquiry related to employees.
Requirements:
- Min of Bachelor Degree in HR, Business Administration or equivalent.
- Min of 1 year working experience in HR or Admin.
- Outstanding organizational and time management skills
- Excellent communications and interpersonal skills
- Excellent Client Engagement Skills, provide idea and solution to client.
- Ability to multitask and prioritize daily workload
- Creative thinker and proactive problem solver
- Able to speak good English, good presentation skills. Mandarin speaker is added advantages to support client from China and Taiwan.
- Reporting to Senior HR Manager.
- Fresh with relevant education background or part-time working experience are welcome to apply!
- Full time position.