Talent Acquisition Coordinator

Position Summary

The Talent Acquisition Coordinator (Administration) provides administrative and operational support to the Talent Acquisition team to ensure a smooth and efficient recruitment process. This role is responsible for coordinating recruitment activities, managing interview schedules, preparing recruitment documentation, supporting onboarding processes, and liaising with internal stakeholders to facilitate new hire onboarding and employee readiness.

Key Responsibilities:

Recruitment Coordination & Administration

• Provide day-to-day administrative support to recruiters throughout the recruitment lifecycle.
• Coordinate and schedule interviews between candidates, hiring managers, and interview panels.
• Post and maintain job advertisements on various recruitment platforms and job boards.
• Create and manage job requisitions in SuccessFactors for all white-collar hiring positions.
• Screen candidate applications and profiles when required to support the recruitment team.
• Track recruitment activities and maintain accurate candidate records in the recruitment system.

Offer Management & Documentation

• Collect, review, and verify recruitment-related documents from candidates.
• Prepare employment offer letters and support offer administration activities.
• Ensure all recruitment documentation is completed and filed accurately and confidentially.
• Follow up with candidates on required documentation and onboarding requirements.

Onboarding Support

• Assist with onboarding activities to ensure a positive new hire experience.
• Coordinate with the Compensation & Benefits team for new employee ID creation.
• Liaise with the IT team to arrange laptops and necessary equipment for new hires prior to their joining date.
• Ensure all pre-employment and onboarding processes are completed in a timely manner.

Career Fairs Support

• Support and participate in career fairs, campus recruitment programs, and external recruitment events.
• Assist with event planning, coordination, logistics, and candidate engagement activities when required.
• Support recruitment activities conducted during weekends, public events, or outside normal working hours as required.

Recruitment Reporting & Support

• Prepare position summaries and recruitment-related information to support recruiters in white-collar (staff) hiring activities.
• Generate and maintain recruitment reports, trackers, and hiring status updates when required.
• Support continuous improvement initiatives within the Talent Acquisition function.
• Perform other Talent Acquisition and HR administrative duties as assigned.

Qualifications & Requirements

• Bachelor's Degree in Human Resources, Business Administration, Management, or related field.
• Minimum 1–3 years of experience in recruitment coordination, HR administration, or talent acquisition support.
• Fresh graduates are encouraged to apply.
• Experience using SuccessFactors, is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Knowledge of Microsoft Excel functions such as Pivot Tables, VLOOKUP/XLOOKUP, and reporting tools, as well as Microsoft Word Mail Merge, will be an added advantage.
• Strong organizational and administrative skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proactive, resourceful, and able to work independently as well as collaboratively within a team.