HR & Admin Executive

Seberang Jaya, Penang, Malaysia

Job Openings HR & Admin Executive

Key Responsibilities:

Manage the end-to-end recruitment process, including job postings, candidate screening, interview scheduling, and onboarding.
Maintain and update employee records such as attendance, leave, and personal information in HR systems.
Prepare HR-related documents including offer letters, confirmation letters, and termination documents.
Support monthly payroll processing by collecting attendance and leave data.
Assist in the implementation of performance appraisal cycles and maintain relevant documentation.
Organize and support employee engagement activities and internal communications.
Ensure HR operations comply with Malaysian labor laws and company policies.
Handle employee relations, addressing inquiries and resolving minor grievances.

Oversee office administration including procurement of office supplies, vendor management, and facility maintenance.
Handle administrative documentation such as contracts, licenses, and renewals.
Coordinate travel arrangements, hotel bookings, and logistics for management and staff.
Support management with administrative reporting and other ad hoc operational needs.
Ensure the office environment is well-maintained and conducive to productivity.

Education: Bachelors degree in Human Resource Management, Business Administration, or a related field.
Experience: Minimum 35 years of experience in HR and administrative functions (fresh graduates are not eligible).
Language Proficiency: Must be proficient in Mandarin, English, and Bahasa Malaysia (spoken and written).
Skills Required:
- Sound knowledge of HR processes and Malaysian employment laws.
- Proficient in Microsoft Office applications and HR management systems.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities with attention to detail.
- High level of integrity, confidentiality, and professionalism.

Or refer someone