Office Administrator/Manager - Aluminium Extrusion Plant

The Office Administrator/Manager will play a key role in ensuring the efficient operation of our office and supporting the management team. This role involves overseeing administrative tasks, coordinating office activities, managing supplier relationships, and maintaining organisational systems. We are looking for someone highly organised, with excellent interpersonal skills and the ability to thrive in a dynamic environment.

Key Responsibilities

• Office Management:

-Oversee day-to-day office operations to ensure a well-organised and functional workplace.

-Manage office supplies, forecasting requirements, and liaise with suppliers.

-Coordinate office equipment maintenance and liaise with facilities teams for repairs and improvements.

• Administrative Support:

-Provide diary management and meeting coordination for senior management.

-Prepare and distribute internal communications, reports, and presentations.

-Assist with travel arrangements, including booking transport and accommodation.

• Human Resources Support:

-Coordinate recruitment processes, onboarding, and maintain employee records.

-Manage attendance tracking and provide support with payroll data submission.

-Organise staff training sessions, team-building events, and office activities.

• Finance and Budgeting:

-Monitor office expenses, maintain budgets, and process invoices.

-Manage petty cash and ensure accurate expense reporting.

• Compliance and Documentation:

-Ensure company policies and procedures are adhered to across the office.

-Maintain accurate records and filing systems for compliance and audits.

• Process Improvement:

-Identify opportunities to improve administrative processes and streamline office operations.

-Implement tools and solutions to enhance efficiency.

Skills and Qualifications

• Education:

-Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).

• Experience:

-3-5 years of experience in an Office Administrator, Office Manager, or similar role, ideally within a manufacturing or industrial setting.

• Technical Knowledge:

-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

-Experience with ERP systems or office management software is an advantage.

Skills:

-Excellent organisational and multitasking skills.

-Strong written and verbal communication abilities.

-High level of attention to detail and accuracy.

-Problem-solving skills and the ability to work independently.

Behavioural Traits:

-Professional, reliable, and proactive.

-Adaptable to a fast-paced environment with changing priorities.

-Able to handle sensitive information with discretion and confidentiality.