ACCOUNTING ASSISTANT – ACCOUNTS PAYABLE & GENERAL LEDGER

WE'RE HIRING: ACCOUNTING ASSISTANT – ACCOUNTS PAYABLE & GENERAL LEDGER

Makati Office / Assigned Camox Branch | Full-Time

Camox Philippines Inc.

Camox Philippines Inc. is looking for a detail-oriented and trustworthy Accounting Assistant – Accounts Payable & General Ledger to support the company's payables processing, accounting documentation, general ledger entries, reconciliations, and financial reporting requirements.

This role is ideal for someone accurate, organized, deadline-conscious, and capable of handling confidential financial records with integrity.

Key Responsibilities

Accounts Payable Processing

• Process and monitor accounts payable transactions, including vendor, supplier, service provider, agent, and other approved payables.
• Check completeness of supporting documents before payment endorsement.
• Validate invoices, billing statements, receipts, purchase requests, approvals, and liquidation documents.
• Prepare vouchers, payment requests, AP schedules, and payment monitoring reports.
• Ensure that all payables are properly approved, documented, classified, and recorded before processing.
• Monitor due dates, pending payables, aging items, and payment schedules.
• Coordinate with requesting departments for missing documents, clarifications, and approval requirements.
• Report unsupported, irregular, duplicate, excessive, or questionable claims to the Accounting Supervisor or Accounting Head.

General Ledger Support

• Assist in preparing, encoding, and reviewing general ledger entries.
• Ensure proper account classification, cost center tagging, and supporting documentation.
• Assist in maintaining accurate and updated books of accounts.
• Support monthly closing activities, including journal entries, accruals, adjustments, and reconciliations.
• Assist in preparing schedules for expenses, advances, liabilities, payables, and other assigned GL accounts.
• Support reconciliation of AP balances, supplier accounts, advances, and related ledger accounts.
• Help identify discrepancies and coordinate corrections with the Accounting Supervisor.

Documentation, Reconciliation, and Reporting

• Maintain organized files of vouchers, invoices, receipts, ledgers, payment proofs, and accounting schedules.
• Assist in preparing AP aging reports, expense summaries, liquidation monitoring, and other finance reports.
• Support internal and external audit requirements by ensuring documents are complete and traceable.
• Assist in reconciling accounting records with bank statements, vendor statements, and internal trackers when assigned.
• Ensure timely submission of reports and accounting updates.

Compliance and Internal Control

• Follow company approval policies, accounting controls, documentation standards, and finance procedures.
• Maintain confidentiality of payroll, financial, vendor, client, employee, and company records.
• Support compliance with BIR, statutory, audit, and internal reporting requirements.
• Ensure proper handling of accountable forms, receipts, payment documents, and financial files.
• Escalate discrepancies, policy violations, missing documents, or financial risks promptly.

Qualifications

• Graduate of Accountancy, Accounting Technology, Management Accounting, Financial Management, Business Administration, or any related course.
• With experience in accounts payable, general ledger, bookkeeping, accounting documentation, or finance support is preferred.
• Fresh graduates with strong accounting foundation and attention to detail may be considered.
• Knowledge of basic accounting principles, journal entries, account classification, and reconciliation.
• Proficient in Microsoft Excel / Google Sheets.
• Organized, accurate, and able to meet deadlines.
• Able to handle confidential financial information with discretion.
• Willing to work in a fast-paced, documentation-heavy environment.

Preferred Advantage

• Experience in recruitment, manpower, service, or agency-based accounting.
• Familiarity with vendor payments, agent payables, liquidation, reimbursement, and AP aging reports.
• Knowledge of BIR documentation, withholding tax, and basic statutory compliance is an advantage.
• Experience using QuickBooks, Xero, SAP, or other accounting systems is preferred.
• Strong filing, tracking, reconciliation, and report preparation skills.

What We're Looking For

We need someone who is:

• Accurate and careful with numbers
• Strong in AP monitoring and document checking
• Knowledgeable in basic GL entries and account reconciliation
• Trustworthy with financial and confidential information
• Organized in filing, tracking, and reporting
• Proactive in following up pending documents and approvals
• Able to follow finance controls and escalation procedures

Apply now and upload your updated resume/CV

Only shortlisted applicants will be contacted.