Document Controller

Job Title – Document Controller (Real Estate Development & Construction)
Location: Abu Dhabi, UAE

About the Role

We are seeking a highly organized and detail-oriented Document Controller to manage, maintain, and track all project documentation for construction and real estate development projects. The role ensures proper document control systems are followed, enabling efficient information flow, compliance, and accurate record-keeping across all project stakeholders.

Key Responsibilities

Document Management & Control

• Manage the full lifecycle of project documents including creation, review, approval, distribution, and archiving.
• Maintain an organized document control system for drawings, contracts, reports, and correspondence.
• Ensure all documents are properly labeled, stored, and easily retrievable.
• Track document versions and ensure only the latest approved versions are in use.

Drawing & Technical Document Handling

• Control and distribute engineering drawings, shop drawings, and technical documents.
• Ensure timely submission and tracking of documents between consultants, contractors, and project teams.
• Maintain logs for drawings, revisions, and transmittals.
• Ensure compliance with document submission procedures and approval workflows.

Coordination & Communication

• Liaise with project managers, engineers, consultants, and contractors for document flow.
• Ensure timely distribution of incoming and outgoing documents to relevant stakeholders.
• Follow up on pending approvals, submissions, and document revisions.
• Support project teams with document-related queries and requirements.

Compliance & Quality Control

• Ensure documentation complies with project standards, ISO requirements, and company policies.
• Maintain confidentiality and security of sensitive project information.
• Conduct regular audits of document control systems for accuracy and completeness.
• Support internal and external audits with required documentation.

Reporting & Tracking

• Maintain document registers, logs, and tracking systems.
• Prepare reports on document status, submissions, and approvals.
• Monitor deadlines for document submissions and approvals.
• Provide updates to project management on document control activities.

System & Process Management

• Use document management systems (DMS) and software for efficient control and tracking.
• Improve and maintain document control procedures and workflows.
• Support digital transformation initiatives for paperless documentation.
• Ensure backups and proper archiving of all project records.

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Engineering, or related field.
• 3–7 years of experience as a Document Controller in construction, real estate development, or engineering projects.
• Strong knowledge of document control procedures and construction documentation standards.
• Experience with Aconex, Primavera, or similar document management systems is an advantage.

Key Skills & Competencies

• Document control and records management
• Strong organizational and administrative skills
• Attention to detail and accuracy
• Knowledge of construction documentation workflows
• Proficiency in MS Office and document management systems
• Communication and coordination skills
• Time management and multitasking abilities
• Confidentiality and reliability

What We Offer

• Competitive salary and benefits package
• Opportunity to work on major real estate and construction projects
• Professional and structured work environment
• Career growth opportunities in project management support functions
• Exposure to large-scale development projects in the UAE

Apply now!