Admin Assistant

He / She reports to the Marine Manager and is responsible for providing administrative support to the staff in Marine Safety and Operations Department.

Job Description:

• Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Monitor acknowledgement receipts for (.1)
• Assist in editing amendments to Controlled Documents.
• File and maintain statistics of all casualties and incidents reported by vessel.
• Process and maintain records of all Department invoices.
• In-charge of the Department reference publication library.
• Assist in other administrative matters.

• Any other ad-hoc duties as assigned

Requirements:

• Diploma in marine engineering or similar field (maritime or engineering majors are preferred)
• At least 2 years work experience in oil trading industry and in similar role
• Meticulous, diligent and professional
• Good drafting and verbal communication skills
• Proficient in Microsoft office applications, including Words and Excel