Business Administrator

• World Class Boutique Corporate Services Provider
• Growing Team Amid Expansion
  
• Central CBD Location

Role #1 Responsibilities:

• Prepare invoices and monitor and track payments from clients
• Dealing with banking matters, including applications and cancellations of bank guarantees
• Monitor and record receipts and payments in the clients account
• Prepare payment vouchers for approval and liaise with finance team on payments to be made
• Record and keep track of disbursements incurred for various engagements
• Perform lodgements and filings with ACRA, MinLaw and the High Court within stipulated deadlines to ensure compliance under the applicable laws
• Perform client due diligence procedures and background checks as part of client onboarding process
• Liaise with Commissioners for Oaths for the attestation of documents
• Organizing storage of books and records, including liaising with third party warehouse
• Internal reporting
• General office management and administrative tasks



Role #2 Responsibilities:

Mail & Bank Statements

• Responsible for clients with Hold Mail Services and to coordinate for the ones at Ubi Techpark.
• Arrange for the re-direction of mails including scanning and liaising with clients.
• Arrange for the collection and sorting of daily mail for the respective departments.
• Assist in the scanning of bank statements and other related documents for clients with accounting work with us.
• Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.

• Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.
• Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.
• Assist the Team in arranging for certification/notarisation of documents.
• Assist the Team with bulk updating of time charges, disbursements etc in Viewpoint.
• Handle the complete procedure for closed files based on the File Closure Checklist.

CDD and Sentroweb

• Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.
• Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.
• Maintain and follow up with PICs for any alerts from Sentroweb On-Going Monitoring Reports.
• Monitor the completion of the Risk Assessment Review by PIC within 14 days from the appointment of our services.

Requirements:

• Diploma graduate in any field
• Strong interpersonal and communication skills (both written and verbal) for effective client engagement
• Detail-oriented with a high level of accuracy and strong organizational skills
• Positive working attitude with a willingness to learn
• Minimum 1 year of relevant work experience
• Candidate with offshore experiences will be an advantage
• Resourceful and proficient in Microsoft Office
• On-the-job training will be provided