Senior Procurement Manager

The Senior Procurement Manager is entrusted with the significant responsibility of overseeing and optimizing the procurement process. As a primary cost driver in the P&L, procurement plays a pivotal role in the financial health of the organization.

Reporting to the VP of Finance and Corporate Services, this role seeks out economies of scale, effectively leverages commercial agreements for the authority's financial benefit, and ensures compliance, especially given the added layer of governance being a government entity.

With an unwavering commitment to creating savings through adept negotiation and contract re-negotiation, the Senior Procurement Manager also focuses on fostering alliances ensuring that strategic procurement activities align with the organization's broader financial and operational objectives.

Managerial Accountabilities

Area of Contribution Key Activities Strategic Procurement Leadership- Propose and implement a robust procurement strategy, focusing on economies of scale.

• Lead the procurement plan ensuring its proper execution in line with organizational goals.
• Foster a culture of continuous improvement by proposing enhancements to the procurement policy based on best practices. | | Stakeholder Engagement and Alignment | - Establish strong relationships and alignment with internal stakeholders, including department heads and the internal commercial team.
• Manage relationships with external stakeholders such as vendors and other government entities.
• Report on committee resolutions to senior management, ensuring clarity and transparency in procurement decisions. | | Team Management and Development | - Directly manage a team of 4, overseeing procurement, purchasing, and contract management activities.
• Ensure the Contracts Assistant Manager effectively adheres to all contract stipulations and completes tasks efficiently.
• Support and guide the team in their tasks, emphasizing the importance of adherence to the preapproved yearly budget. |

Functional Accountabilities

Area of Contribution Key Activities Compliance and Governance- Ensure the proper functioning of committees in line with authority regulations and ensure their efficiency.

• Oversee compliance with the delegation of authority, monitoring approval limits, and ensuring the right level of review prior to vendor engagement.
• Aim for clean audit reviews by ensuring complete compliance across all procurement activities.
• Lead on the remediation plan of all audit findings and manage the implementation of action plans.
• Assess the effectiveness of the Procurement governance framework on a regular basis and constantly propose amendments/improvements as needed.
• Develop/update the policies & procedures of the function as needed.
• Manage the Procurement Committees to ensure their effectiveness as per their charters, missions, & actions taken. | | Contract and Vendor Management | - Lead in negotiating contracts, tenders, and the commercial engagement of third parties.
• Oversee the complete contract lifecycle, ensuring technical accuracy, beneficial commercial terms, and KPI delivery.
• Grow and manage the third-party portfolio, ensuring beneficial terms for the organization. | | Operational Efficiency and System Management | - Streamline the procurement cycle by continually refining processes.
• Oversee and manage the procurement system (ERP or other systems adopted by the authority).
• Lead special projects such as the upgrade of the ERP-procurement system and expansion of the supplier portfolio. | | Financial Oversight and Budget Management | - Review and approve spending as per Delegation of Authority (DOA) limits.
• Directly manage the department's budgets, ensuring strict adherence to the preapproved yearly budget and identifying savings opportunities.
• Emphasize the importance of financial integrity within the team, ensuring accurate and transparent financial reporting. | | Continuous Monitoring and Reporting | - Regularly assess the quality of commercial engagements and work towards enhancing the KPIs of these engagements.
• Monitor adherence to contracts with the support of the Contracts Assistant Manager.
• Report on annual savings and other financial metrics, aiming to achieve or surpass targets. |

Communication & Working Relationships

Internal Reasons for Interaction All Departments- To ensure that the procurement process aligns with each department's specific requirements and to understand their individual procurement needs.

• To ensure alignment on vendor selection, contract negotiation, and achieving the best possible commercial terms.
• To ensure adherence to contracts and other related tasks. |

External Reasons for Interaction Vendors/Suppliers, Government Entities, Professional Associations- To negotiate contracts, deal with tenders, and manage the entire commercial engagement process.

• To identify opportunities for joint procurement ventures and learning from best practices.
• Stay engaged with professional procurement associations to remain updated on global best practices and networking. |

Qualifications, Experience, & Skills

Qualifications Competencies ** Level of Proficiency    Educational Qualifications- A bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field is essential.

• Advanced degrees like an MBA or Master's in Supply Chain Management or related areas can be beneficial. | | Professional Qualifications | - CIPS is a plus. |

EXPERIENCE

Required Experience Details Minimum Experience- A minimum of 15 years of experience in procurement and 5 years in a similar role.

• Preferably experience in leading a procurement function.
• Demonstrable experience and knowledge of the local market are vital to understanding the nuances, challenges, and opportunities specific to the region.
• Extensive experience in negotiating, drafting, and managing contracts, tenders, and commercial engagements with third parties.
• A thorough understanding and proficiency in ERP (Enterprise Resource Planning) procurement tools are critical for the role. Familiarity with popular ERP systems and their procurement modules would be advantageous.
• Experience in managing budgets, ensuring adherence to pre-approved yearly budgets, and identifying savings opportunities.
• A track record of effective internal and external stakeholder management, ensuring alignment and smooth operational processes. |

Other Requirements

• Strong oral and written communication skills in English are required.
• Proficiency in relevant software applications and Microsoft Suite.
• Excellent negotiation skills.
• Strong networking abilities to expand and maintain the vendor portfolio and stay updated with market trends.
• Basic understanding of accounting principles to ensure alignment with financial objectives and understand budgetary implications.
• Integrity and transparency.