Events Planning Manager

Opportunity #376

The Client:

A live communications agency, that provides fully integrated services enabling excellence in Advertising, Events, Public Relations, and digital and social media. They work on amazing campaigns work with high-profile government and private sector corporations globally.

Role Overview:

Produce events from conception through to completion, including idea conception, preparations, and day-of logistics. Charged with creating experiences and bringing visions to life and juggling many tasks such as scouting locations, soliciting bids, managing vendor relationships, and client communications, developing and negotiating contracts, and managing budgets.

Job Responsibilities:

• Manage all aspects of event planning, meet strict deadlines and budget demands, and coordinate with internal staff, clients, vendors, and others to establish needs for events.
• Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events.
• Stay current and often ahead of the curve on event planning, design, and production trends, proactively identifying and solving operational challenges.
• Research resources, make site visits, and lead pre-event meetings when necessary to help staff make decisions about event design.
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
• Oversee client experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases.
• Maintain and build a comprehensive database of industry contacts, vendors, and venues.

Job Requirements:

• 3+ years of proven success as an event planner.
• Strong interpersonal and communication skills.
• Experience in maintaining and building enriching business relationships.
• Excellent organizational skills, including multitasking, time management, and meticulous attention to detail.
• Ability to handle pressure and make split-second decisions.
• Bachelor’s degree in event management or a related discipline.
• Flexibility to travel both domestically and internationally, as needed.