Executive Administrator

Job purpose: 

To deliver a support service to the Group Executive Office and support various teams in terms of interfacing between the Executive and key stakeholders. To provide Executive Assistant administrative support which includes attending meetings and forums, diary management, booking and coordination of travel and invoice payment management.


Minimum Requirements: 

• Grade 12 
• Relevant Diploma / Degree 
• Minimum of 2 to 5 years experience in an Executive Administrator position
• Knowledge of software packages
• Electronic tools for diary management
• Information Management
• General Administration
• Project management
• Excellence and quality orientation

Duties and Responsibilities: 

• Provide general office administration 
• Provide support with adhoc administrative duties
• Provide diary management support by ensuring that the calendar of the manager is properly co- ordinated and confirmed
• Plan and co-ordinate the daily electronic diary of the relevant managers and ensure all meetings and deadlines are communicated to relevant parties
• Document and data management through the composing of reports, presentations, emails, and related documents
• Ensure that transaction work, maintenance of records, registers is accurate and within agreed  timeframes while maintaining departmental system to ensure data integrity
• Keep the relevant executive / manager informed of various activities within and outside the group
• Follow-up on assignments / tasks delegated by the Executive / Manager, 
• Initiate dialogue to build professional working relationships with all stakeholders displaying excellent abilities to listen, advise, influence, negotiate, and present at all levels.