Finance Clerk

Key purpose:

Our company currently has an existing vacancy for the above position and wish to invite suitably qualified applicants to submit their details for our consideration.

Duties and responsibilities:

• Open new customer accounts on SYSPRO
  
• Send out monthly statements using Debtors Manager tool, SYSTEM 1A
  
• Generate Age Analysis for blue chip customers, discuss with Account Managers on a fortnightly basis
  
• Telephonic and email collections, ensuring the customers have received invoices timeously to avoid delays in closing payment cycles.
  
• Reconcile accounts as and when required.
  
• Liaise with customers on queries they may have regarding invoices issued.
  
• Request remittance advises from customers to ensure payments are allocated accordingly.
  
• Report on a weekly basis to Finance Manager regarding any difficulties arising with customers to avoid delays in payments.
  
• Allocate deposits to various customer accounts on SYSPRO
  
• Manage the invoice submission to various customers.
• Check Credit and COD applications as they get submitted.
  
• Work quite closely with Sales Department regarding credit application process and vetting of customers.
  
• Inform Account Managers on any errors or discrepancies that need to be corrected before applications can be processed.
  
• Review all documents ensuring all necessary statutory documents are accompanied with the applications.
  
• Send onto Finance Manager for vetting
  
• Once approved draft approval letters for submission back to customers
  
• Open relevant accounts on SYSPRO with all necessary information
  
• Maintain COD Accounts by ensuring stock is not invoiced until payments are reflecting in the bank accounts.
• Responsible for maintaining the cashbook.
• Recording daily entries, both payments and receipts
• Informing the rest of the finance team of deposits that are reflecting in the bank.
  
• Assist the team in ensuring the smooth running of the department.
  
• Filing on weekly basis
  
• Would work closely with the Sales Department
  
• Maintain good customer relationships

Qualifications and experience:

• Minimum Diploma.
  
• Fluency in the English language.
• 2 - 5 years working experience in finance
• Good telephonic and communication skills
  
• Strong on account reconciliations
  
• Enjoys working with numbers
  
• Able to enforce company policies
  
• Teamwork and Cooperation within and across departments
  
• Fully computer literate
  
• Microsoft Office
  
• Microsoft Outlook
  
• Microsoft Excel
  
• MS Power Point
  
• SYSPRO experience would be an advantage
  
• Self-motivated
  
• Enthusiasm in carrying out his/her duties.
  
• A person who can work on his/her own with minimum supervision.
  
• Experience in handling customers in various situations.
  
• Attention to detail
  
• Able to make effective decision independently
  
• Target driven