Job Openings Analyst: Payroll Data and Systems

About the job Analyst: Payroll Data and Systems

Analyst: Payroll Data and Systems - Jetpark, Boksburg
Minimum Requirements

  • 3 - 5 years of relevant experience in a similar role with a proven track record of payroll experience as well as employee data and system management

  • Grade 12 (Essential)

  • Diploma in Finance or related field (Essential)

  • Knowledge of system administration, including user access management, troubleshooting, and system optimisation

  • Proficient in reporting tools (e.g., Excel, Power BI, Tableau)

  • Knowledge of the Synerion system

  • Strong knowledge and understanding of systems

  • Verbal and written communication skills

  • Interpersonal skills

  • Problem-solving skills

Employee Master Data Management

  • Maintain the organizational hierarchy and job architecture by making necessary updates such as creating new companies, divisions, and departments

  • Map employee data architecture across systems to ensure alignment of all data sources and information to support effective reporting and decision-making

  • Clean up data to ensure that all data is accurate, current, and categorised correctly

  • Liaise with the IT team to run system upgrades as required and ensure that data integrity is upheld

  • Partner with IT and system providers to ensure that data security measures are in place and operate effectively in line with regulations and best practices

  • Conduct system audits on a regular basis, identify and resolve any issues that might impact HR functions and processes

System Management

  • Act as the Super User for all relevant payroll systems, databases, and reports

  • Manage system performance and user access to ensure functions operate optimally and meet operational, security, and compliance requirements

  • Identify and raise any concerns or issues relating to the systems, ensuring they are addressed promptly

  • Collaborate with the system service provider and the IT team to resolve identified issues and risks

  • Import relevant information (e.g., increases and employee details) to ensure that systems reflect accurate information

  • Make necessary updates to systems in line with business requirements (e.g., calendar, pay periods)

  • Work with the system provider and IT to implement upgrades, developments, customisations, or enhancements (e.g., loading new companies, setting up rules, transferring employees)

  • Attend to system tickets daily, ensuring all are addressed, resolved, and closed promptly

  • Collaborate with the training department to train staff on system use and provide ongoing support

  • Develop and distribute user documentation aligned with the training provided

Reporting

  • Extract, compile, and distribute daily, weekly, monthly, and annual reports

  • Create and automate reports and dashboards as per business requirements

  • Provide monthly people metrics and reports on relevant trends

Payroll

  • Execute wage administrator duties for payrolls

  • Update monthly payroll input

  • Run weekly timecards and perform spot checks on hours worked

  • Print weekly timecards and verify terminations, upgrades, downgrades, and leave

  • Balance the billings for selected payrolls

  • Handle day-to-day payroll queries

  • Submit leave forms to service providers

  • Calculate back pay requests and submit for payment

  • File all payroll documents

  • Distribute payslips from service providers to branches

  • Allocate and track all types of leave (sick leave, annual leave, family responsibility leave)

  • Ensure leave balances are correctly maintained and updated

  • Address employee leave queries and discrepancies

  • Calculate and implement increases and bonuses when applicable

  • Run and distribute wage reports for HR, Operations, Finance, and Risk/Compliance



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