Senior Invoicing Verifier (Logistics)

Minimum requirements:

• Matric
• Computer literate
• 3-5 years experience
• Able to complete forms related to own working area
• Can complete administrative procedures without supervision
• Good communication skills
• Able to function independently
• Excellent administrative skills
• General invoicing knowledge
• Understands administrative procedures in own department
• Freightware knowledge an advantage
• Excel

Responsibilities:

• Daily verification of customer waybills
• Queries - receiving, investigating and finalising of internal and external queries
• Checking of rates captured vs. quote
• Send rate requests to Supervisor
• Request authorisation for waybills over R 5000.00
• Adding waybills and contract numbers to the schedule
• Weekly and monthly invoice runs and sending of invoices to customers
• All statements must be out by the 5th of the month
• Ensure rollover is completed by the 5th of each month
• Send WAI report to Supervisor each Friday
• Investigate, prepare and capture credit/debit once authorised
• Send billing reports as required by the customer
• Calculate warehousing, over border VAT recovery, overtime etc
• Prepare sundry billings and capture once authorised
• Give reasons for waybills not invoiced at the end of the financial period (WAI report)
• Supply reasons and authorisation emails for waybills invoiced at zero value
• Maintain and update customer specific procedures
• Maintain professional conduct
• Assist in relevant operations/operational functions as required
• Ensure housekeeping standards are maintained
• Ensure Health and Safety requirements are adhered to