PMO Administrator

Contract position

Minimum requirements:

• 3-5 years PMO Admin experience with strong project governance management of minor, medium and major projects.
• Project Management Foundation course\certification
• 2-3 years Project Management Tool Support
• Able to work independently
• Highly organized, with a keen eye for detail, taking ownerships of tasks and completing them promptly.
• The PMO Administrator needs to be a great communicator with those within (and beyond!) the PMO, as well as with internal and external stakeholders.
• The key skills required may include being able to balance competing needs, excellent time management, strong customer service and engagement capabilities, as well as networking skills.
• A large part of the role is developing and maintaining strong networks with those around every part of the business, ensuring reliability, credibility and trust.

Responsibilities:

• Weekly Reporting - Co-ordinate the collation of reports and produce summary reports and packs.
• Responsible for presenting status information for all projects to leadership teams.
• Reports project status and health, resource availability, cost management and performance metrics.
• Team Meetings \ Communication
• Distributes information to project team members, PMO staff members and other stakeholders in the workplace who are or will be affected by the PMO's projects
• Manage and Support PM Support - Tool
• Providing a comprehensive administrative service, including assisting in setting up workshops, meetings, taking minutes, chasing actions, and managing ad-hoc queries.
• Request and Distribute Project Manager Performance Feedback for PMO
• Coordination and arrangements for project related Travel
• Project Monitoring - Maintain risks, actions, issues, change and dependency registers.
• Project Governance
• Detailed review of project documentation to confirm readiness for stage gate meeting.
• Facilitates Stage Gate review meeting
• Manages the office's document management software application to keep the content organized and user-friendly.
• Ensuring all project information and documentation is processed, maintained, monitored, and filed.
• Schedule training classes to advance the skills and capabilities of project managers
• Manage and control documents, such as form templates, meeting minutes, reports, plans and schedules.
• Ensures only the latest versions are available for use by PMO team members. 
• Properly controlling revision.
• The administrator also manages the office's document management software application to keep the content organized and user-friendly."
• Developing, implementing and updating resource allocations plans (other than finance) needed for projects and/or programmes and/or portfolios, taking account of availabilities and scheduling
• Working knowledge of Preparing and maintaining schedules for project and/or programme and/or portfolio activities and events, taking account of dependencies and resource requirements
• Maintaining governance arrangements for the delivery of projects and/or programmes and/or portfolios, defining clear roles, responsibilities and accountabilities, that align with organisational practice
• Identifying and monitoring project and/or programme and/or portfolio risks (threats and opportunities), planning and implementing responses to them and responding to other issues that affect projects and/or programmes and/or portfolios