Procurement Clerk

Key purpose:

Purchase goods, materials and services to ensure that the company's operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.

Duties and responsibilities:

• Purchase goods, materials, components or services in line with specified costs, quality and delivery targets.
• Supports the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations
• Act as an interface between suppliers and other relevant departments on purchasing processes, new projects and activities
• Monitor and advise on any issues which present risk or opportunity to the organization 
• Monitor market trends, competitor strategies and market suppliers 
• Provides analysis on costs, new and existing and review cost reduction activities 
• Prepares reports and updates as and when required
• Negotiates contracts, improve prices and terms of business with Suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods. 
• Prepares and raise purchase orders and order schedules
• Liaise with Head Office Finance to ensure that payment is made on time on Supplier invoices that have been submitted. 
• Contacts suppliers to resolve price, quality, delivery or invoice issues
• Build, maintain and manage supplier relationships and keep up good communication 
• Ensure that a professional and consistent approach is taken in relation to all supplier relationships 
• Ensure compliance to company guidelines, purchasing policies and procedures during supplier negotiations and contracts award process. 
• Conduct research for new components, materials and suppliers 
• Compile data relating to supplier performance to enable evaluation

Qualifications and experience:

• Grade 12 or equivalent qualification
• Relevant business/commercial or manufacturing/engineering qualification
• Working knowledge of Syspro System
• Previous experience of working in purchasing department within a manufacturing environment
• Good communication in English and ability to read and write English
• Ability liaise with colleagues from other departments
• Assertive, resilient and welcomes Change
• Moral courage, openness and honesty in all dealings