Training Academy Manager (Admin & Planning)

Key purpose:

The purpose of the role is to assume full responsibility and accountability for all administrative and planning related matters relating to the Training Academy.

Duties and responsibilities:

• Planning of annual training needs in accordance with: Expiry date of licences i.e. dangerous goods, crane, and all types of lifting equipment
• ABC Assessments
• All related training on offer within the scope.
• Monitoring of all expiry dates of all forms of licences and plan training in accordance.
• Ensure training is planned to optimise the utilization of Trainers and to limit Saturday training cost and time off in lieu off overtime for Trainers.
• Schedule annual planning meetings and ensure training is agreed to and communicated.
• Compile training schedule per Trainer.
• Ensure buy in from management to make staff available for training. 
• Where staff are off sick / leave accommodate the staff into other training dates in the planned schedule especially where licences are close to expiring.
• Keep close record to ensure that all training requirements.
• Work closely with management to ensure training is conducted with limited operational disruption.
• Liaise with management to ensure that AdHoc training needs are met as and when required
• Ensure that SOP is followed closely when requested to perform training for external parties such as clients.
  
• Ensure training is approved
• Ensure that all Trainers conduct capturing on a daily basis of all training conducted for the day including new assessments.
  
• Provide month end reports from the system ensuring at all time credibility and accuracy of all records.
  
• Continuously scrutinize the system to suggest enhancements and changes that would ease monitoring and reporting.
• Provide month end reports to each BU / Branch providing feedback on training plan and progress made.
• Provide a monthly report detailing all invoicing done for the month and year to date.
  
• Build a solid relationship with the providers to ensure optimization
  
• Ensure certificates are issued timeously well in advance prior to expiry dates of licences.
• Quality check certificates for accuracy.
• Distribution of certificates to attendees ensuring a register is kept of all certificates issued.
• Ensure the establishment of a proper filing system
  
• Ensure that all records are up to date
• Ensure filing is done weekly and no backlog occurs.
• Provided input into the monthly report detailing all training stats and areas of concern
  
• Continuously provide feedback to the business on findings.
  
• Ensure that staff discipline is maintained and working hours are adhered to.
  
• Manage the consumables for the department
  
• Monitor leave of Trainers and time off in lieu of overtime.

Minimum requirements:

• Minimum Matric 
• Tertiary qualification highly advantageous.
• Advanced Excel Skills to aid in the planning process
• MS Project will be highly advantageous
• Project Management qualification will be highly advantageous.
• Role is suited to a mature experienced manager.
• At least 10 years management experience.
• Management of staff and disciplinary process skills essential and non-negotiable.
• Ability to motivate staff to ensure optimum service delivery to the business
• Highly skilled manager required who is able to plan, coordinate, manage, control and direct the activities of the department.
• Compliance is essential and strong admin and record keeping skills are required.
  

Skills required:

• Ability to take corrective disciplinary action as and when required.
  
• Manage staff in terms of time keeping and the training schedule.
• Strong manager required with strong interpersonal skills and at least 10 years + management experience of staff.
• Driven individual who can work independently and provide feedback upwards. There is no room for any individual who expects to be managed.
• Own reliable transport
• Ability to work overtime including Saturdays. Normal working hours are 7 to 5. Role not suited to a clock watcher.
• Ability to travel at short notice across SA.