Job Openings
Senior Projects Administrator
About the job Senior Projects Administrator
Senior Projects Administrator
Qualifications:
- Diploma in Project Administration or related fields (NQF 6)
Experience:
Minimum:
- Up to 5 years experience in Project Administration or a similar role
- 1-2 years at a Supervisory level
Project Administration:
- Executes the project administration process by creating and consolidating procedures and work schedules in accordance with standards to support the successful delivery and implementation of projects
- Creates and provides standard templates, tools, and techniques to execute project work in a timely and effective manner
- Compiles administration and documentation, sets goals and timelines, selects appropriate resources, schedules project meetings, and evaluates weekly project progress until successful implementation
- Project administration and document control (tracking mechanisms in place)
- Ensures availability of information
- Work schedules created in accordance with standards and procedures
- Tools and techniques successfully applied to ensure compliance
- Progress reports completed and available
Communication:
- Develops and executes an efficient internal communication system/open channel to ensure continuous information sharing with the management team
- Coordinates project actions as required with vendors and suppliers
- Communicates project objectives to all team members involved
- Attends, provides input, and assists with weekly project meetings at least once a week for each project
- Continuous information sharing
- Positive management/stakeholder feedback
- Stakeholder satisfaction index
- Project objectives communicated clearly
- Minutes of meetings available and followed up for action where applicable
Compliance:
- Operates within controls and procedures to ensure the integrity of the Company
- Identifies and reports risks or areas of concern to management within own department and area of responsibility
- Ensures compliance with all relevant regulations and procedures to prevent fruitless, wasteful, and irregular expenditure
- Compliance with applicable regulations and procedures
- Risks reported to the manager
- Availability of documentation and records
- Cost and expenditure monitored waste minimized
Customer Service:
- Maintains effective working relationships with customers (internal and external) to render the highest quality of services
- Represents the Company in meetings with relevant stakeholders
- Identifies and solves problems creatively while demonstrating a high level of integrity in line with the Companys core values
- Client/Customer/Employee satisfaction index
- Comebacks/discrepancies minimized
- Compliance with applicable regulations and procedures
Staff Supervision:
- Ensures all employees have signed performance agreements
- Monitors and measures performance quarterly by conducting employee appraisals
- In collaboration with HR, identifies staff performance objectives, potential areas of development, and action plans where necessary
- Ensures ongoing training and development of employees
- Addresses employee relations matters fairly and promptly
- HR procedures adhered to
- Performance contracts in place
- Performance appraisal sessions held
- Performance objectives set and achieved
- Feedback received from employees
- Training and development plans in place
- Employee relations matters attended to
Cost and Financial Control:
- Contributes to the budget preparation process
- Promotes and communicates the effective, efficient, economical, and transparent use of financial and other resources
- Monitors and controls expenditure against budget and ensures spending occurs within budgetary limits and the Companys financial guidelines, reporting deviations to the direct manager
- Explores opportunities to control and reduce costs
- Continuously optimizes and maximizes business performance through maintaining cash flow and achieving set EBITDA targets
- Budget input provided in a timely manner
- Compliance with applicable regulations and procedures
- Cost and expenditure monitored waste minimized
- Opportunities to control and reduce costs presented and implemented