Job Openings Senior Projects Administrator

About the job Senior Projects Administrator

Senior Projects Administrator

Qualifications:

  • Diploma in Project Administration or related fields (NQF 6)

Experience:

Minimum:

  • Up to 5 years experience in Project Administration or a similar role
  • 1-2 years at a Supervisory level

Project Administration:

  • Executes the project administration process by creating and consolidating procedures and work schedules in accordance with standards to support the successful delivery and implementation of projects
  • Creates and provides standard templates, tools, and techniques to execute project work in a timely and effective manner
  • Compiles administration and documentation, sets goals and timelines, selects appropriate resources, schedules project meetings, and evaluates weekly project progress until successful implementation
  • Project administration and document control (tracking mechanisms in place)
  • Ensures availability of information
  • Work schedules created in accordance with standards and procedures
  • Tools and techniques successfully applied to ensure compliance
  • Progress reports completed and available

Communication:

  • Develops and executes an efficient internal communication system/open channel to ensure continuous information sharing with the management team
  • Coordinates project actions as required with vendors and suppliers
  • Communicates project objectives to all team members involved
  • Attends, provides input, and assists with weekly project meetings at least once a week for each project
  • Continuous information sharing
  • Positive management/stakeholder feedback
  • Stakeholder satisfaction index
  • Project objectives communicated clearly
  • Minutes of meetings available and followed up for action where applicable

Compliance:

  • Operates within controls and procedures to ensure the integrity of the Company
  • Identifies and reports risks or areas of concern to management within own department and area of responsibility
  • Ensures compliance with all relevant regulations and procedures to prevent fruitless, wasteful, and irregular expenditure
  • Compliance with applicable regulations and procedures
  • Risks reported to the manager
  • Availability of documentation and records
  • Cost and expenditure monitored waste minimized

Customer Service:

  • Maintains effective working relationships with customers (internal and external) to render the highest quality of services
  • Represents the Company in meetings with relevant stakeholders
  • Identifies and solves problems creatively while demonstrating a high level of integrity in line with the Companys core values
  • Client/Customer/Employee satisfaction index
  • Comebacks/discrepancies minimized
  • Compliance with applicable regulations and procedures

Staff Supervision:

  • Ensures all employees have signed performance agreements
  • Monitors and measures performance quarterly by conducting employee appraisals
  • In collaboration with HR, identifies staff performance objectives, potential areas of development, and action plans where necessary
  • Ensures ongoing training and development of employees
  • Addresses employee relations matters fairly and promptly
  • HR procedures adhered to
  • Performance contracts in place
  • Performance appraisal sessions held
  • Performance objectives set and achieved
  • Feedback received from employees
  • Training and development plans in place
  • Employee relations matters attended to

Cost and Financial Control:

  • Contributes to the budget preparation process
  • Promotes and communicates the effective, efficient, economical, and transparent use of financial and other resources
  • Monitors and controls expenditure against budget and ensures spending occurs within budgetary limits and the Companys financial guidelines, reporting deviations to the direct manager
  • Explores opportunities to control and reduce costs
  • Continuously optimizes and maximizes business performance through maintaining cash flow and achieving set EBITDA targets
  • Budget input provided in a timely manner
  • Compliance with applicable regulations and procedures
  • Cost and expenditure monitored waste minimized
  • Opportunities to control and reduce costs presented and implemented