IT Project Administrator

Minimum Requirements:

• Grade 12
• Diploma in Project Management or Information Technology
• CAPM and/or PRINCE 2 Foundation and or AGILE Foundation required
• 2 - 3 years experience in a project administration environment. 
• Experience in an IT project environment will be an advantage.
• Excellent knowledge of Microsoft Office 365
• MS Project and Planner Apps working knowledge working experience with flowcharts, technical documentation and schedules
• Knowledge of project management software
• Experience working within predetermined structures and methodologies 
• Excellent Co-ordination skills
• Practical experience to follow, apply and drive project governance principles 
• Business and Financial Acumen 

Responsibilities:

• Provide project administration support to the project team.
• Project maintenance and updates on project management platforms.
• Ensure that risks and issues not resolved within the stipulated timeframe are escalated to the relevant stakeholders.
• Communicate and follow up on actions and the impact of dependencies and give daily feedback to Project team in the agreed forum and format
• Coordinate quality controls to ensure deliverables meet requirements.
• Interpret and update project documentation on the Project Management platforms.
• Ensure all billable change requests and project items are billed timeously (where applicable). 
• Assist in obtaining approved quotations and payment of invoices within the project budget.
• Monitor vendor time sheets and proactively escalate any potential overruns to the Project Manager Update and support the Project Manager with the project budget and execute monthly cost and projection reporting.
• Track expenses and assist the Project Manager to predict future project costs.
• Obtain approvals on project documentation according to the project Delegation of Authority. Assist with the process of all change requests and related project documentation before closure.
• Follow the necessary PMO guidelines with regard to documentation and assist with the execution of the project in accordance with the methodology, governance, and standards.