Project Manager

Job Summary:

We are seeking a skilled and organized professional to fill the role of Project Manager / Executive Assistant in our dental practice. The Project Manager will be responsible for coordinating and overseeing various projects within the practice, ensuring smooth implementation and efficient collaboration among team members. Proficiency in Asana is a key requirement for this position.

Responsibilities:

Project Administration:

• Utilize Asana, Slack, and Google Workspace to manage projects from initiation to completion.
• Ensure project deadlines are met by coordinating effectively with different team members.
• Oversee project timelines and deliverables.

Asana Expertise:

• Utilize Asana to create and manage project tasks, timelines, and dependencies.
• Train and support team members in using Asana effectively.
• Leverage Asana for seamless communication and collaboration.

Communication and Documentation:

• Facilitate communication among project team members and stakeholders.
• Prepare and distribute project documentation, reports, and updates.

• Maintain accurate and up-to-date project records within Asana.

Team Collaboration:

• Collaborate with dental practice staff to ensure successful project outcomes.
• Schedule and coordinate project meetings, ensuring effective communication.
• Foster a positive and collaborative project team environment.

Marketing and Graphic Design:

• Apply your design skills using tools such as Canva to contribute to branding efforts, including the creation of business cards and other marketing materials.
• Assist with website management and updates, utilizing your experience in executive and personal assistance to maintain a professional online presence.
• Support marketing initiatives through creative design contributions.

Meeting Minutes

• Record detailed and accurate meeting minutes.
• Summarize action items and decisions made during meetings.
• Update Asana with relevant tasks and deadlines discussed in meetings.

HR

• Review team members' productivity, clock-ins, and time management.
• Provide administrative support for quarterly performance evaluations.

• Collaborate with HR to keep up to date employee files.

Qualifications:

• Bachelor's degree in Business Administration, Project Management, or related field.
• Proven experience in project coordination or administration within a healthcare or dental setting.
• Proficiency in Asana is a must.
• Strong organizational and time management skills.
• Proficiency in English Language Communication: The ability to articulate ideas, convey information, and engage effectively in both written and verbal communication using the English language.
• Aptitude for Stakeholder Engagement: Ability to identify key stakeholders, understand their needs and perspectives, and tailor communication strategies to effectively engage and influence them.
• Competence in Presentation Skills: Proficiency in structuring and delivering engaging presentations, utilizing appropriate visual aids, and employing persuasive techniques to convey data and insights convincingly to stakeholders.
• Ability to work collaboratively in a team environment.

Preferred Skills:

• Project Management Professional (PMP) certification.
• Familiarity with dental practice management software.
• Experience in using Asana for project management in a healthcare or dental context.

If you are a detail-oriented individual with experience in project management within a dental practice and a proficiency in Asana, we invite you to apply for the position of Project Administrator. Join our team and contribute to the success of our projects and the overall efficiency of our dental practice.