Recruitment and Sourcing Admin

Responsibilities:

Candidate Sourcing:

• Sourcing potential candidates through job boards, social media, and other recruiting platforms.
• Build and maintain a network of potential candidates for current and future job openings.
• Screen resumes and applications to identify qualified candidates.
• Post job advertisements on various recruitment platforms (LinkedIn, job portals, etc.).

Recruitment Administration:

• Schedule interviews, maintain calendars for recruitment events, and coordinate with candidates and hiring managers.
• Handle initial candidate communication, such as follow-up emails/messages and notifications regarding interview scheduling.
• Ensure all required documentation and information for new hires are gathered and documented properly in Recruitment SharePoint.

Data Management:

• Maintain and update candidate databases and Applicant Tracking Systems (ATS).
• Helping in maintaining and tracking the Recruitment Trackers and other recruitment databases.

Onboarding Support:

• Assist with the onboarding process for new hires, including collecting necessary paperwork and arranging for training sessions or orientations.
• Coordinate background checks, reference checks, and other pre-employment screenings.

Communication & Collaboration:

• Liaise with external recruitment agencies and vendors as required.
• Assist in preparing recruitment materials, presentations, and other HR communications.
• Communicate with hiring managers and department heads to ensure recruitment needs are met promptly.

Compliance & Documentation:

• Ensure that all recruitment activities are compliant with company policies and legal regulations.
• Maintain confidentiality regarding candidates personal information and recruitment processes.

Other Tasks:

• Provide general administrative support to the recruitment team as needed.
• Assist with the planning and execution of recruitment events, job fairs, or campus recruiting activities.

Requirements:

• Bachelors degree in Psychology, Human Resources, or a related field (preferred).
• With background experience in recruitment or administrative roles (ideally within HR or recruitment settings). Fresh graduates are welcome to apply.
• Familiarity with various sourcing tools and recruitment platforms (LinkedIn, Indeed, job boards, etc.).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledgeable with Applicant Tracking Systems (ATS) is a plus.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work in a fast-paced, deadline-driven environment.