Executive Assistant (Fully Virtual / Work From Home)

Job description:

Blue Mountain Loans is a brand of Loan Spot, a wholly owned subsidiary of Kashia Services, a wholly owned economic arm and instrumentality of the Kashia Band of Pomo Indians of the Stewarts Point Rancheria, a sovereign federally recognized Indian tribe located in the United States. Loan Spot is licensed by the Kashia Lending Commission and its operations are subject to federal and Tribal consumer financial protection laws.

As part of our executive team, you'll support key leaders, ensuring smooth day-to-day operations and strategic success. We are seeking an organized, proactive, and detail-oriented Virtual Executive Assistant with a proven track record and career supporting the CEO and CSO primarily, with some additional administrative tasks supporting the rest of our executive leadership team. The ideal candidate will have exceptional communication skills, a strong understanding of the company's services and B2B businesses, and the ability to manage high-level executive responsibilities in a fast-paced environment.

KEY RESPONSIBILITIES:

1. Support Virtually

* Provide direct day-to-day administrative support to the CEO and CSO, including calendar management, travel arrangements, meeting coordination, and email correspondence.

* Manage the day-to-day operations of the executive leadership team, ensuring timely responses to internal and external communications.

* Prepare detailed reports, presentations, and business documents as needed, with a strong focus on industry-specific insights.

* Act as a liaison between Corporate Visions executives, Riverside admins, departments, clients, and vendors.

* Managing and coordinating Board meetings, executive team meetings, offsites, and client events, including venue booking, meal planning, etc.

* Handling PPT templates and orchestrating inputs from various teams on documents for internal presentations, board meetings, and team meetings.

2. Sales Coordination:

* Collaborate with the sales team to ensure timely follow-up on sales initiatives and client needs.

* Organize and coordinate sales meetings, presentations, and conferences.

3. Project Management:

* Handle special projects that align with the company's goals, particularly those involving product development, client engagement, or sales initiatives.

* Partner with the various admins within Riverside in planning and executing our quarterly board meetings, including the monthly operating review.

* Work with various departments to ensure alignment on strategic projects.

4. Confidentiality & Discretion:

* Handle sensitive information with the utmost confidentiality and professionalism.

* Manage and prioritize multiple tasks, ensuring that all deadlines are met without compromising quality.

5. Problem Solving & Initiative:

* Anticipate the needs of the CEO and CSO, offering proactive solutions to potential challenges.

* Quickly adapt to shifting priorities and provide high-level support in complex situations.

REQUIRED QUALIFICATIONS:

* Bachelor's degree or equivalent experience in business administration, management, or a related field.

* Minimum of 2 years of executive support experience, preferably within the finance and management company

* Advanced proficiency in Microsoft Office Suite, Slack, Box, CRM software (e.g., Salesforce), and other project management tools.

* Excellent written and verbal communication skills, with the ability to create clear and concise reports and presentations.

* Strong organizational and multitasking abilities, with a high level of attention to detail.

* Ability to work in a fast-paced environment, manage multiple priorities, and meet deadlines.

PREFERRED QUALIFICATIONS:

* Previous experience supporting C-level executives in a software or SaaS company.

* Ability to work independently or remotely with minimal supervision and be a team player.

WHAT WE OFFER:

* Competitive base salary and performance-based bonuses.

* Comprehensive benefits package, including health, dental, and vision insurance.

* 401(k) plan

* Unlimited vacation

* Opportunities for professional growth and development.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

BML is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.