Job Openings
Administrative Assistant(Entertainment)
About the job Administrative Assistant(Entertainment)
Job Description:
- Verify the compliance of the processes with suppliers, recording the invoices that the suppliers enter for registration, controlling the shows presented and registering the information with SAP, all this with the purpose to initiate the payment processes for the service.
- Elaborate the Daily of the area, registering the activities and shows to be carried out on a weekly basis.
- Control and register the attendance of the animators to the assigned events, verifying in the system the history of absenteeism and incidents presented, as well as validating their presence in the events, in order to ensure the operation and commitment of the team in the granting of the events and entertainment activities.
- Make the report of input purchases and / or equipment required. Prepare the purchase requisition to ensure that the operational and organizational requirements are met to comply with the administrative and operating processes in charge.
- Verify with the areas involved the availability of resources and time to execute the assigned tasks and maintain contact with those responsible for the requested events, in order to maintain the alignment between the areas and comply with the planned activities. It supports the administrative tasks of the department (warehouse exits, filling of attendance lists, support in procedures in the area of Human Resources).
- Verify the compliance of the processes with suppliers, recording the invoices that the suppliers entered for their registration, performing the control of shows presented and recording the information in the SAP, with the purpose of initiating the service payment processes.