Job Description:
Top Financial Services firm located in NYC is seeking a an Administrative Receptionist to directly support their team. This role will provide administrative assistance with scheduling, calendar management, data analysis, and other routine administrative tasks.
Salary: 75-90K base plus bonus
MUST be fully vaccinated against COVID-19
Responsibilities:
- Answer phones and greet visitors
- Order lunches/breakfasts for meetings
- light coordinate and schedule appointments, conference room bookings, and meetings for management team and partners
- Make coffee, stock fridge, maintain supplies and food and beverages, run dishwasher
- Accounts payable, setting up wire transfers, liaising with clients
- Sort/distribute mail, process FedEx shipments
- Process and submit expense reports
- Greet visitors, answer phones, respond to general inquiries, etc.
- Coordinate domestic and international travel arrangements and itineraries for management team including ground transportation, flights, hotels, and reservations
- Prepare and distribute letters, reports, presentations, and other communications when requested
- Assist on additional ad-hoc projects when necessary
Requirements:
- Bachelors degree required
- Minimum of 3 years' experience in a related job function
- Excellent written and verbal communication skills
- Highly organized and able to prioritize multiple tasks in a fast-paced environment
- Professional demeanor with ability to exercise sound judgement with minimal supervision
- Experience with PeopleSoft Financials and Amex preferred
- Advanced proficiency in Microsoft Office Suite
- Must be fully vaccinated against COVID-19