SUMMARY:

The Accounting Manager is responsible for the integrity of financial data and associated reporting. This individual will ensure accurate and timely reporting, maintenance of accounting records, efficient processing, and be a steward of established financial controls.

Assignments may involve work of a confidential nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy, as well as a practical knowledge of company policies, practices, and procedures. Organizational skills and the ability to prioritize are imperative.

PROFESSIONAL RESPONSIBILITIES:

Perform and manage the daily operations of accounting related to winery. Among the responsibilities are the following (other duties may be assigned):

• Manage day-to-day accounting operations.
• Manage general ledger accounting including A/P, A/R, Payroll, Inventory, Inter-entity, and Cash Accounts.
• Ensure all internal accounting processes are timely and accurately completed alignment to budget classifications, departmental classes, and capitalization policies is critical.
  • Provide guidance when required to Accounts Payable & Compliance Specialist.
• Assist with annual budgeting process.
  • Enter and maintain budget information within accounting system.
• Compile, review, and process payroll biweekly within ADP, post payroll to general ledger, disburse paychecks, maintain payroll records, administrate retirement program, and other employee benefits.
• Generate reports for management, staff, and other constituent use.
• Prepare weekly debt summary for cash management purposes.
• Sales Administration:
  • Prepare weekly Flash Sales and Monthly Sales reports for distribution to management and operations.
  • Generate invoices and book sales for wholesale (NIO) and direct-to-consumer (DTC)
  • Prepare monthly customer statements and distribute
  • Follow-up with customers on past due balances.
  • Enter orders for fulfillment by 3PL company
• Harvest Responsibilities:
  • Initiate and track annual Pesticide Use Reports;
  • Create and maintain purchase and sales spreadsheet;
  • Process weight tag information and assessment fees;
  • Invoice/track grape sales; and
  • Grape Crush Report data entry.
• Create, distribute, and book employee credit card allocations.
• Conduct periodic reviews of financial procedures and make progressive recommendations for changes and/or improvements.
• Support tax-return preparation for winery, farming, and related operating entities. Assist Accounts Payable and Compliance Specialist with sales and excise tax reporting and payments.
• Prepare schedules and provide records to CPA firm. Post adjusting entries and closing books at year-end.
• Maintain required records, reports, and files in an organized manner.
• Assist with other special projects as assigned.

JOB REQUIREMENTS & QUALIFICATIONS:

• Bachelors Degree in Accounting and 5 years of experience working in Accounting, public and/or private. Significant experience in lieu of degree will be considered.
• CPA license appreciated, though not required. Helps with tracking to develop into Controller role.
• Wine industry and/or FMCG experience preferred.
• While currently on QuickBooks Enterprise, familiarity with MS Dynamics NAV or MS D365 is a plus.
• Solid analytical and advanced Excel skills preferred.
• Strong desire to set standards and improve upon and support best practices in all facets of the business.
• Strong communication skills with the ability to clearly convey important information to executive team and owner.
• Ability to balance multiple demands, prioritize tasks, and retain clear focus.
• Results orientated team player that maintains a positive, supportive, cooperative, proactive, and can-do attitude towards work and co-workers.