AP Specialist

Job Purpose:

We are seeking an experienced Accounts Payable Specialists to join our innovative and growing finance and accounting team. The Accounts Payable Specialist is responsible for conducting various tasks related to Accounts payable (AP) including processing business transactions, like processing accounts payable invoices, recurring expenses, vendor disbursements, vendor statement reconciliation and resolution, vendor maintenance. The pay range for this role is between $30.00 -$35.00/hour, commensurate on relevant education, experience, and other factors.

Duties and Responsibilities:

• Assist with preparation and management of AP.
• Receive and process AP Invoices, including purchase order matching, expense coding and routing for approval.
• Retrieve invoices from vendors online portals.
• Receive and reconcile vendor statements, resolving outstanding invoices/credits.
• Respond timely to vendor and internal correspondence.
• Review and provide/collect lien waivers when needed.
• Creates and processes payment to vendors via check, EFT or through an online portal.
• Support acquisition integration as needed.
• Assist the Accounting Department with other accounting tasks and routines as needed.

Other Duties:

This job description does not list all the duties of the job. Supervisors or management may ask you to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.

Required Skills & Abilities:

• Excellent written and verbal communication skills.
• Excellent time management skills and ability to work well under tight deadlines.

• Responsible, detail oriented, personable, and well-organized team player with a positive attitude and willingness to learn and adapt.

• Knowledge of Vista software is preferred; experience with other construction management software is a plus.
• Enthusiastic team player.

Education, License and Experience:

• 2+ years of experience in an AP role, preferably in a construction environment.
• Bachelors degree in accounting, finance, or related discipline preferred.
• Strong Microsoft Office Suite (particularly Excel) skills

Physical Requirements:

• Requires prolonged sitting, standing, some bending, stooping, and stretching. Requires manual dexterity and eye-hand coordination for data input.
• Occasionally lifts and carries items weighing up to 20 pounds.
• Must maintain a clear background check.
• Consistent, reliable, and timely attendance
• Maintain a clear drug and alcohol screening protocol.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Travel Requirements:

• None

Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.