Human Resources Assistant

Role Overview

We are seeking, for our client,  a detail-oriented and proactive HR Assistant with solid experience operating within a UAE Freezone environment. The ideal candidate will possess at least 6 years of HR experience in the UAE and demonstrate a strong understanding of Freezone labor laws, visa procedures, and HR documentation. Prior experience with Bayzat HR software is a distinct advantage.

The HR Assistant will support a wide range of HR functions, including employee onboarding/offboarding, payroll coordination, compliance management, and employee engagement initiatives, ensuring smooth HR operations in line with Freezone regulations.

Key Responsibilities

• Handle end-to-end onboarding processes (offer letters, visa, EID, medical, contracts) per Freezone authority requirements.

• Organize and conduct employee induction sessions.

• Manage offboarding including resignation processing, visa cancellations, and end-of-service settlements.

• Maintain accurate employee records in compliance with Freezone and internal policies.

• Prepare official HR documentation (NOCs, salary certificates, warning letters, etc.).

• Respond to employee queries regarding Freezone policies and company procedures.

• Support monthly payroll processing ensuring data accuracy and timely inputs.

• Assist in managing employee benefits including medical insurance and leave entitlements.

• Ensure full compliance with UAE Freezone labor regulations.

• Liaise with Freezone authorities for all labor, immigration, and governmental processes.

• Prepare HR reports including headcount, attrition, leave balances, and audit documentation.

• Maintain HR databases and ensure integrity of employee data.

• (Advantageous) Operate and update records using Bayzat HR software.

• Contribute to employee well-being and engagement initiatives.

• Address staff concerns and maintain confidentiality and professionalism in all employee interactions.

• Support talent acquisition by screening CVs and coordinating interviews.

• Assist in organizing employee training and professional development activities.

• Ensure daily activities are conducted in compliance with company certifications and standards (ISO 9001, Ecovadis), actively supporting their ongoing implementation and maintenance.

Qualifications & Experience

• Mandatory Expertise:

• Strong knowledge of UAE Freezone HR procedures, visa processes, and labor laws.

• Skilled in HR document preparation and employee lifecycle coordination.

• Minimum 6 years of HR experience in the UAE, with direct involvement in Freezone HR operations.

• Bachelors degree in Human Resources, Business Administration, or a related field.

• Skills & Knowledge:

• Solid understanding of labor laws in UAE free zones and local HR policies.

• Proficient in onboarding/offboarding procedures, managing employee files and official documents (NOC, certificates, warning letters, etc.).

• Skills in payroll management, benefits, and leave administration according to Freezone regulations.

• Proficient in office tools (Word, Excel, PowerPoint) and ability to produce regular HR reports.

• Excellent communication and interpersonal skills, with a strong sense of confidentiality.

• Ability to work under pressure, manage multiple tasks simultaneously, and meet strict deadlines.

• Strong organizational skills and attention to detail.

• Experience with Bayzat or other HR software.

• Knowledge of other Freezones (DMCC, JAFZA, etc.).

• Basic understanding of HR training or development.

• Proficiency in Arabic (an asset).