Executive Assistant to US-based founder

A dynamic, multi-business US-based founder is seeking an Executive Assistant to bring structure, organization, and efficiency to daily workflows. In this role, youll collaborate closely with the founder while also working independently to manage and coordinate tasks and projects.

From reviewing meeting recordings and identifying actionable steps to planning and organizing daily activities, your mission will be to ensure everything runs smoothly. You'll take ownership of task tracking, follow up on deliverables, and execute a variety of administrative responsibilitiesall while staying accountable for the success of these efforts.

This role is perfect for someone who has previous experience working as an Executive/Virtual Assistant remotely, who is extremely digital savvy and thrives on juggling multiple priorities, who is highly detail-oriented, and who takes pride in delivering results. If you have a solution-oriented mindset, love challenges, and are passionate about leveraging technology to drive efficiency, the founder would love to have you on board.

About the Company:
The company itself is a systems-driven, fast-growing organization built on innovation and efficiency. Their work spans tech-savvy solutions for real estate marketing and other exciting business ventures. By joining the team, youll become part of a dynamic and fast-paced environment where no two days are the same. Youll gain exposure to cutting-edge systems and tools while playing a pivotal role in our continued growth and success.

Responsibilities:

As an Executive Assistant, youll provide vital support to the CEO and help streamline various tasks across the organization, including:

• Task Tracking & Coordination: Track and manage tasks and deadlines across team members using tools like Notion or JIRA. Proactively follow up to ensure timely completion.
• Meeting Management: Review meeting recordings, extract actionable items, and create clear meeting minutes.
• Calendar & Email Management: Organize the CEOs schedule, coordinate appointments, and handle email communications.
• Project Support: Assist with various project coordination activities across the main company and related ventures.
• Personal Tasks: Manage personal tasks for the founder, including travel arrangements and general coordination (e.g., appointments, booking tickets).
• Systems Setup: Recommend and implement tools for improving task and project management efficiency.
• Miscellaneous Tasks: Support tasks for other businesses and real estate holdings.

Requirements:

Theyre looking for someone who embodies the following:

Must-Have Skills:

• Tech-savvy and quick to learn new tools and systems.

• Proactive, autonomous, and detail-oriented.

• Strong organizational and multitasking abilities.

• Comfortable following up with team members and ensuring accountability.

• Fluent in English with excellent written and verbal communication skills.

• Availability working 6 am - 2 pm Arizona time (3 pm - 11 pm South Africa time.

Nice-to-Have Skills:

• Familiarity with tools like Ramp or Gusto.
• Experience in project management or similar roles.

What Makes This Role Exciting?

• Dynamic Work Environment: No two days are the same enjoy a variety of tasks and projects that keep you challenged and engaged.
• Learning Opportunities: Work closely with a systems-heavy organization and gain insights into cutting-edge business operations and tools.
• Global Exposure: Collaborate with a diverse and international team while supporting exciting ventures across industries.
• Growth Potential: Be part of a rapidly growing company where your contributions make a visible impact.
• Travel Opportunities: Engage in personal and professional travel-related coordination, offering global experiences.