Site Admin & Doc. Control / Offshore Wind Poland

Objective:

Office management, Document Control, Assist the team in daily office business

Qualifications

• Relevant transferable education and skills sufficient to perform the Project Tasks
• Good IT skills especially MS Office suite, technical experience
• Good interpersonal skills and strong organiser 

Key Responsibilities:

• • Manage the BLP office setup in the Port of Leba
  • Reception service
  • Digital archiving of documents and service of the archive
  • Downloading, merging and sending invoices
  • Support timekeeping of both shareholders (follow-up in time every month)
  • Manage document control 

Major Tasks:

• Welcome visitors, helping them navigate through an office and getting in contact with the correct person in the BLP Organisation 
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor attendance log)
• Issue visitor access cards
• Issue BLP project ID cards
• Monitoring office presence
• Informing BLP Team about external visitors in BLP office
• Receive, download, merge and distribute invoices received
• Issue and handover access cards for employees
• Assist Team Support with archive service
• Assist Team Support with reporting office issues to Orlen Administracja / facility management
• Support with organizing parking spots for employees and guests
• Follow-up on hours billing
• Manage and schedule desk sharing on a daily basis for Leba team / visitors
• Support Management Assistant in Office budget use control
• Preparation of documentation and presentations for meetings: Kick-Off; Supplier Meetings, etc.

Key Deliverables:

• • Management of Leba Office
  • Attendance log
  • Access card register
  • Parking spot register
  • Monitor Office Schedule