Personal Assistant

Our client is a villa-development company based in Kerobokan, Bali. They are seeking a highly capable Personal Assistant to support both their family household and multiple businesses. The ideal candidate is exceptionally organised, proactive, and able to manage a wide range of administrative, household, and family-related responsibilities with professionalism and discretion. This role requires someone who thrives in a dynamic environment, communicates clearly, anticipates needs before they arise, and can confidently manage tasks, people, and schedules across both personal and business domains.

Requirements:

• Minimum 2 years of experience as a Personal Assistant or in a concierge/organisational role within a hotel or similar business
  
• Strong task management and communication skills
  
• Excellent English (spoken and written) is essential
  
• Extremely proactive mindset with the ability to think ahead and always stay productive
  
• Experience as a Personal Assistant, Executive Assistant, Concierge, Hotel Guest Relations, or similar organisational role
  
• Highly organised, detail-oriented, responsible, and efficient
  
• Ability to manage multiple tasks simultaneously and prioritise effectively
  
• Confidence using organisational apps and digital tools (e.g., Trello, email, calendars)
  
• Comfortable overseeing staff and giving direction when required
  
• Ability to work closely with a family while maintaining a positive, professional attitude
  
• Must love dogs and be comfortable assisting with their care
  
• Discreet, trustworthy, and capable of handling confidential information
  

Key Responsibilities:

Household Management

• Oversee all household staff, including housekeepers, cleaners, chef, driver, and casual workers.
  
• Ensure all staff complete tasks correctly and maintain high standards.
  
• Create and maintain household task lists and schedules.
  
• Organise dry cleaning, home maintenance, repairs, and household errands.
  
• Manage purchasing of household supplies, groceries, online orders, medical supplies, and more.
  
• Assist with the care and coordination of two dogs, including feeding, walking, grooming appointments, and vet visits.
  
• Continuously find ways to improve household organisation, efficiency, and cleanliness.
  

Family Support & Children's Coordination

• Communicate with the children's schools regarding events, timetables, meetings, requirements, and necessary paperwork.
  
• Manage school schedules, extracurricular activities, pickups, drop-offs, and transport coordination with the driver.
  
• Organise family activities, appointments, outings, and travel preparation.
  
• Proactively arrange health-related tasks such as supplements, appointments, routines, and overall family wellbeing.
  

Business Administration & Executive Support

• Manage and organise business meetings, calendars, appointments, and reminders for both principals.
  
• Assist with tasks related to multiple companies and ongoing projects.
  
• Book hotels, restaurants, activities, and business travel arrangements.
  
• Handle online payments, petty cash, and monthly reconciliation of receipts.
  
• Maintain digital organisation through tools such as Trello, email, WhatsApp, calendars, and digital filing systems.
  
• Ensure deadlines are consistently met by remaining proactive, anticipating requirements, and addressing needs before they arise.