Executive Assistant to CEO

Our client is a company that produces and distributes high-quality water using advanced technology to ensure the highest standards of safety and purity. They serve businesses across various industries and are based in Tabanan, Bali.

As an Executive Assistant, your role is crucial to provide high-level support to the CEO by managing schedules, coordinating meetings, handling communications, and preparing important documents. They act as a key point of contact, ensuring efficient operations while maintaining confidentiality and professionalism.

Requirements:

• Minimum of 5 years experience as an Administrative Assistant or Secretary to senior executives or directors. 
• Proven ability to multi-task and have a high attention to detail.
• Outstanding communication and negotiation abilities.
• Excellent English language both Speaking and Writing.
• Individual with strong organisational and leadership skills.
• Quick learner and professional - hungry to learn about business and to pick up new skills.
• Wants to build a long-term career as part of a high-growth and dynamic company.

Responsibilities:

• Ensuring the CEO's calendar is up to date, and managing their appointments and meetings
• Attend all meetings with the CEO, understand what was discussed at meetings, and record the agreed next steps from these meetings. 
• Keep good written records of follow-up actions and report on the status of Follow-up Actions to the CEO and support Management team members (as instructed by the CEO).
• Organizing internal and external events, including team meetings, etc
• Completing expense reports, preparing correspondence, and maintaining filing systems.
• Will work closely with the Singapore-based accounting team bridging communication between the CEO's office and internal departments. 
• Collaborate with other departments, such as finance and operations.
• Being aware of issues and anticipating the CEO's needs before meetings and conferences.
• Assigning work to staff on behalf of the CEO.
• Direct the appropriate person to ensure that the office is presentable with adequate supplies.
• Monitor sales and distribution performance, and take action to improve.