Personal Assistant and Estate Manager

Our client is a private luxury estate located in South Bali. They are looking for a highly capable Estate Manager & Personal Assistant to oversee day-to-day operations, manage staff and property upkeep, and provide personalised support to the family, including concierge services, household coordination, and in-house management.

Requirements:

• Demonstrated background in luxury hospitality, with experience in concierge, guest relations, villa management, or serving as a personal assistant to high‑level hospitality owners or executives
  
• Background in villa, hotel, or private estate management
  
• Fluent in English & Bahasa Indonesia
  
• Valid Indonesian driver's license with confident driving skills 
  
• Comfortable handling young children and family pets
  
• Strong proficiency in AI tools, Google Sheets, and Excel
  
• Self-managed, proactive, and hands-on attitude
  
• Discreet, trustworthy, and able to work in a private family environment
  
• Strong problem-solving skills with the ability to anticipate needs
  
• Experience in a restaurant or food logistics is a plus

Key Responsibilities:

1. Property & Estate Management

• Oversee maintenance, repairs, and overall upkeep of the estate
• Ensure hotel-level cleanliness and presentation at all times
• Manage garden, grounds, and improvement projects
• Source materials, suppliers, and handle resale of unused items

2. Personal Concierge & Family Support

• Handle travel planning, itineraries, and bookings
• Organize events (from intimate to large-scale)
• Manage gifts, guest experiences, and personal requests
• Support daily needs including childcare assistance, pet care, and driving

3. Shopping & Procurement

• Manage household groceries and specialty sourcing
• Coordinate restaurant-related orders and deliveries
• Source supplies, décor, and household materials

4. Staff & Operations Management

• Lead, train, and schedule housekeeping & grounds staff
• Manage staff and owner calendars
• Handle budget tracking, expenses, and petty cash
• Maintain overall operational standards of the estate

5. Administration, AI & Research

• Use AI tools for planning, sourcing, and problem-solving
• Maintain trackers, budgets, and operational spreadsheets
• Conduct supplier, service, and lifestyle research
• Continuously improve systems and efficiency