Job Openings Senior Fund Administrator

About the job Senior Fund Administrator

01st Reporting Line : Team leader                         Ultimate Reporting Line : Head of Fund & Investor Services

JOB SUMMARY

Under the direction of the reporting lines, the senior fund administrator is responsible for a portfolio of clients and act as a direct point of contact in advising clients on Fund Structures.

    KEY FUNCTIONS

    Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;

    Responsible for a portfolio of clients and acting as the direct point of contact;

    Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently;

    Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV’s;

    Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence;

    Prepare capital calls / drawdown notices and having same approved by the Board / GP;

    Ensure that drawdown trackers are properly maintained and share registers are up to date;

    Prepare and review written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);

    Prepare and review Board packs including arranging and attending Board meetings (preparation of minutes and follow up on matters arising);

    Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking;

    Circulate quarterly management accounts / capital account statements to investors;

    Support the NAV review and sign off in accordance with set procedures;

    Assist the accounting team for the finalization and filing of annual audited financial statements;

    Co-ordinate and resolve all fund-related issues;

    Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion;

    Provide a high standard of customer service to clients;

    Proactively resolve clients issues and escalating as required;

    Build and maintain good relationship internally with juniors, peers and line manager;

    Lead, coach and provide direction to junior fund staff in all areas of their work.

    Maintaining proper and complete file for each client – physical as well as on the DMS;

    Ensuring that the required information is uploaded and updated on the relevant internal systems in place;

    Dealing with enquiries by email and by telephone, supplying information relating to funds’ portfolios;

    Ensure KYC on new investors/directors;

    Provide relevant training to subordinates;

    Processing dividend payments & other payment instructions;

    Ensure compliance with anti-money laundering procedures;

    Daily and effective input on time sheet or any time management system;

    Attend client meetings with Manager as and when required;

    Review and approve client invoices as part of the billing process;

    Assist the Manager for new quotes or proposals to prospective clients;

    Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline; Ensure compliance with internal systems, procedures and processes;

    Input data on a specialist funds software and make optimum use of the software as and when/where required;

    Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

      REQUIREMENTS

      Either a degree in Law & Management, Accounting or currently undertaking ACCA/ICSA;

      A minimum of 3-4 years working experience in a similar position within a Management Company;

      Comprehensive knowledge and understanding of;

      1. Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards;
      2. Company Secretarial duties and Board matters;
      3. Corporate and Trust Administration Functions, Compliance and Good Governance principles;

      An excellent mastery of the regulatory laws involved in servicing a variety of clients with portfolios of various complexities.

      SKILLS

      Good analytical and problem solving skills;

      Good Knowledge of legal & regulatory framework, finance principles and reporting;

      Proficient in Ms. Excel, Word, PowerPoint & Outlook;

      Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, instructions) with good grammar, spelling & proofreading skills;

      Strong organizational and multi-tasking skills;

      Ability to work in a fast moving, demanding, high-pressure environment;

      A high level of accuracy and attention to detail;

      Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;

      Ability to maintain high level of confidentiality;

      Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook.

      Is autonomous, self-disciplined and can productively work remotely;