Job Openings Fund Administrator

About the job Fund Administrator

JOB SUMMARY

  • Under the direction of the reporting lines, the fund administrator is involved in the setting up and administration of various types of closed-end fund structures, investor on boarding and customer due diligence.

KEY RESPONSIBILITIES

  • Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;
  • Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPVs;
  • Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence;
  • Prepare capital calls / drawdown notices and having same approved by the Board / GP;
  • Maintain drawdown trackers and updating share registers;
  • Prepare written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);
  • Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising);
  • Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking;
  • Circulate quarterly management accounts / capital account statements to investors;
  • Provide a high standard of customer service for existing and potential clients;
  • Responsible for a portfolio of clients as assigned by the Manager and acting as the direct point of contact;
  • Ensure all transactions pertaining to the management of the clients affairs are executed timely and efficiently;
  • Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;
  • Develop and maintain relationships with internal departments of the Company including Client Services, Compliance, & Accounting to timely and effectively support the clients activities;
  • Communicate effectively with all levels of management, other departments, business areas and clients;
  • Maintain accurate data for all client enquiries and regularly update personal workload;
  • Follow up on client correspondence such as letters, faxes, emails, client telephone calls;
  • Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times;
  • Document filing, update client information on relevant internal systems;
  • Arranging and attending calls/ conference calls to assist clients and compile, draft and distribute minutes of meetings;
  • Daily and effective input on RTG or any time management system;
  • Attend client meetings with Manager as and when required;
  • Ensure that necessary filings as per the Companies Act 2001, Securities Act 2005 and CIS Regulations 2008 are made within the prescribed deadline;
  • Ensure compliance with internal systems, procedures and processes;
  • Inputting data on a specialist funds software (E-Front) and to make optimum use of the software as and when/where required;
  • Preparation of NAV;
  • To track and provide guidance on the deliverables of the administrative assistant;
  • Additional tasks that may from time to time be required which are appropriate to the role and business requirements.

REQUIREMENTS

  • Degree in Accounting/Finance or either ACCA/ICSA qualified or partly completed;
  • 2 3 years of working experience in a similar position in a Management Company;
  • Relevant hands-on experience on Closed End Funds;
  • Comprehensive knowledge and understanding of;
    • Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards;
    • Company Secretarial duties and Board matters;
    • Corporate and Trust Administration Functions, Compliance and Good Governance principles;
  • An excellent mastery of the regulatory laws involved in servicing a variety of clients with portfolios of various complexities.

SKILLS

  • Good analytical and problem solving skills;
  • Good Knowledge of legal & regulatory framework, finance principles and reporting;
  • Proficient in Ms. Excel, Word, PowerPoint & Outlook;
  • Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, instructions) with good grammar, spelling & proofreading skills;
  • Strong organizational and multi-tasking skills;
  • Ability to work in a fast moving, demanding, high-pressure environment;
  • A high level of accuracy and attention to detail;
  • Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;
  • Ability to maintain high level of confidentiality;
  • Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook.
  • Is autonomous, self-disciplined and can productively work remotely;
  • Can operate in a fast moving, demanding and high-pressure environment.