Business Support Assistant

JOB SUMMARY

• The Business Support Assistant is responsible for general clerical duties to include, but not limited to, copying, faxing, mailing and filing.

KEY RESPONSIBILITIES The below is a non-exhaustive list of the duties to be performed by the Business Support Assistant.

• Assist the team in preparing set up packs for new clients;

• Fill in forms required for the incorporation of companies / funds;

• Prepare responses to correspondence containing routine inquiries;

• File and retrieve organizational documents, records and reports physical files & on DMS;

• Create and modify documents such as reports, memos, letters, spreadsheet etc.;

• Liaise with the relevant authorities in an effective and efficient manner when dealing with ROC, Registrar General & the FSC;

• Assist in setting up and coordinating meetings and conferences;

• Prepare agendas, Board packs and make arrangements for meetings;

• Input data on the relevant internal systems- scan and upload documents on DMS/Cypress and/or any relevant system in place;

• Update information on Cypress/Interwoven and/or any other system in place on a regular basis;

• Open bank accounts for clients- completing the whole process as required;

• Prepare payment instructions;

• Filing of annual return and financial statements for domestic clients;

• Assist in the NAV preparation;

• Assist in preparing and circulating reports to investors, including drawdown notices;

• Draft simple resolutions for on-going matters;

• Prepare simple resolutions under the direction of the supervisor;
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

KEY SKILLS - The below is a non-exhaustive list of skills required for this position.

• Excellent communication skills written & oral;
• Be innovative, flexible, resilient and have the ability to think out of the box;
• Display high potential to grow and the willingness to take challenges;
• Be self-motivated with strong planning and organising skills;
• Ability to respond to pressure and tight deadlines;
• Ability to multi-task;
• Computer Literate: Ms Office Word, Excel, PowerPoint & Outlook;