Executive - Compensation and Benefits

Disclaimer: This is a fixed-term contract for 02 years.

Key Responsibilities:

Compensation Management:

• Maintain employee salary records, ensuring accuracy for payroll processing.
• Prepare documentation for payroll submissions, ensuring correct and timely submission of payroll inputs
• Assist with data entry for salary revisions, promotions, and other compensation-related changes
• Respond to employee queries regarding compensation, ensuring timely resolution or escalation to senior HR staff if needed.
• Support the annual salary review process by consolidating data and assisting in the preparation of review spreadsheets.

Benefits Administration:

• Manage employee enrollment, updates, and terminations for health insurance, life insurance, and other company-provided benefits.
• Collect and process required documents for employee benefits (insurance claims, EPF/ETF forms).
• Manage the day-to-day administration of employee benefits programs.
• Serve as the primary point of contact for employees regarding benefit-related inquiries and issues, providing clear communication about benefits policies and updates.
• Ensure accurate and timely enrollment of employees into benefits programs and work with vendors to resolve any discrepancies.
• Assist in evaluating and negotiating benefit plans with service providers to offer competitive and cost-effective packages.
• Liaise with benefit service providers for updates, claims, and general inquiries
• Prepare and distribute regular benefits communication to ensure employees are aware of their entitlements
• Provide employees with benefit information.

HR Analytics and Reporting:

• Generate reports related to benefits usage, and compensation trends for management review.
• Analyze compensation and benefits data to identify trends, discrepancies, and areas for improvement.

HR Benefits and Reporting:

• Update employee compensation and benefits, ensuring all changes are reflected accurately and timely.
• Generate routine reports on compensation and benefits usage.
• Assist in maintaining employee records and ensuring all compensation and benefits-related documents are organized and filed correctly.

Compliance and Statutory Reporting:

• Liaise with external and internal stakeholders' preparation and submission of statutory reports (EPF, ETF, APIT, Stamp duty etc.) to ensure compliance with local labor laws.
• Keep track of statutory deadlines and support audits related to compensation and benefits.
• Monitor and report any discrepancies or issues related to compliance or employee data.
• Ensure compliance with local labor laws, including the Shop and Office Employees Act and other relevant Sri Lankan labor regulations.
• Maintain internal records for audit purposes and compliance reviews.
• Stay up to date with changes in government regulations affecting compensation and benefits and recommend necessary adjustments.

Employee Communication and Support:

• Act as the first point of contact for employee inquiries regarding compensation, benefits.
• Assist in preparing communication materials for new hires, detailing compensation and benefits packages during onboarding.
• Provide ongoing support to employees regarding benefit claims and payment discrepancies.
• Support employee engagement initiatives related to rewards, recognition, and wellness programs.

Operational Support:

• Assist with any ad hoc projects related to compensation and benefits, including data collection and analysis.
• Support the HR team in day-to-day administrative tasks, ensuring smooth execution of compensation and benefits processes.
• Collaborate with payroll teams and vendors to ensure smooth coordination of payment and benefit processes.

Key Requirements:

• Bachelor's degree in Human Resource Management, Business Administration, or a related field. Professional qualifications in HR would be an added advantage.
• 2-3 years of experience in an HR support or administrative role, with a focus on compensation and benefits administration
• Understanding of Sri Lankan labor laws and statutory requirements related to employee compensation and benefits. Familiarity with compensation practices and market trends in Sri Lanka would be an added advantage.

Skills:

• Strong communication and interpersonal skills to work effectively with employees at all levels.
• Attention to detail and accuracy in data entry and reporting.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team in a fast-paced environment