Designation:

Executive Assistant to Director

Location:

Raipur, Chhattisgarh

Job Responsibilities:

• To handle critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence and other tasks that facilitate the directors ability to effectively lead the organisation.
• Taking care of the day-to-day work of the director. Acting as a first point of contact. Manage and maintain weekly as well as monthly calendar of the director and schedule appointments and meetings.
• Attend phone calls, screening inquirers, requests, complaints etc. and handling them as and when appropriate. Taking regular follow up from engaged stakeholders /departments/other bodies as assigned by the director.
• Appropriate allocation of time to prioritize the work schedules, urgent and important matters come up from time to time and ensuring meeting deadlines.
• Taking care and assist in directors travelling, lodging & other arrangements when required.
• Providing all assistance like fixation and tracking of appointments, meetings. reminding the director of important tasks and deadlines etc.
• Letter/Mail drafting, compiling, preparing reports, presentations.
• Handling Communication and coordination of director with clients, management, department heads & staff for the timely submission of reports.
• Attending the meetings to record the MoM (minutes of meetings) and circulate the same as per instructions.
• Alert director about cancellation of meetings or new meetings and scheduling work based on priority.
• Organizing meetings, events and conferences for directors.
• Maintain and organize filing systems of paper and electronic documents.
• Any other relevant task assigned by the director.

Minimum Qualifications:

• Graduate/Postgraduate in Engineering/Business Management/Finance.
• Should have very good academic record and education.
• Should have excellent verbal and written communication skill.
• Flexibility and adaptability.
• Handling advanced and complex calendar management.
• Organisational skills and the ability to multitask.
• Efficient use of MS Office, Email, WhatsApp, Outlook and various social media platforms (IT Skills)
• High levels of integrity and discretion in handling confidential information and dealing with people.

Desired Skills:

• Time management and organisational skills.
• Able to work in a fast paced and highly ambiguous environment and ability to handle pressure.

Experience:

• 3-8 years of experience in similar profile.