ASSISTANT MANAGER FINANCE & ACCOUNTS

About the Organisation

As the CSR arm of the premier organisation, the Foundation aims to be the leading institution promoting growth and equality responsive to the communities it serves, particularly the vulnerable and marginalized sections of the society.

Assistant Manager, Finance & Accounts will be responsible for supporting financial operations and ensuring compliance with internal policies and regulatory requirements.

Reporting- CFO

Location- Mumbai 

Years of experience- 2-5 years only

Key Responsibilities:

• Financial Operations Support: Assist the CFO in managing financial operations and preparing financial reports, including balance sheets, income statements, and cash flow statements.

• Budget Preparation: Assist in preparing the financial budget and budget analysis.

• Payment Processing: Handle payment notes, procurements, accounts payable and receivable, and update dashboards.

• Tax Compliance: Compile and file monthly tax payments.

• Accounting Activities: Perform daily accounting tasks, including bank statement reconciliation.

• Problem Resolution: Coordinate with external Chartered Accountants to resolve accounting discrepancies.

• Audit Support: Assist in internal, statutory, CAG, concurrent, and other audits, ensuring compliance with audit observations.

• Policy Compliance: Ensure adherence to internal policies, Board directives, and guidelines from CSR Department, MCA, CVC, and other authorities.

• Budget Oversight: Oversee the budgeting process to ensure the organization operates within its budget.

• Operational Support: Provide necessary support for daily operations.

• Documentation: Ensure proper documentation for partnerships and fund disbursements.

Specific Tasks:

• Internal Finance Control: Oversee internal finance control and streamline SOPs in compliance with CSR laws.

• Payment Review: Review all payments for approval and ensure documentation is in place.

• Fund Allocation: Forecast and allocate unutilized funds to new projects in coordination with program heads.

• Grant Management: Classify and maintain records of grants and funds, advising management regularly.

• Disbursement Approvals: Obtain necessary approvals for fund disbursements as per MoUs & GUCs.

• Reimbursement Review: Scrutinize employee reimbursement requests.

• Annual Planning: Prepare annual action plans and budgets under management guidance.

• Financial Reporting: Review financial reports from implementing partners, reconcile receipts and expenditures, and submit to top management.

• Audit Review: Assist in reviewing audit reports and submit observations to management.

• Project Records: Maintain records of projects and prepare databases for reporting to management and stakeholders.

• Project Supervision: Follow up on project completion, develop final reports, and maintain records/databases.

• Utilization Certification: Verify expenses against budgeted amounts and prepare utilization certificates, ensuring they are certified by a Chartered Accountant when required.

• Procurement Compliance: Ensure all procurements comply with financial policies and CVC guidelines.

• Regulatory Filing: File necessary returns and disclosures with regulatory authorities and maintain records.

• Admin Budget Management: Ensure administrative budgets are within approved limits and CSR rules.

• Unspent CSR Amounts: Ensure unspent CSR funds are returned as per MCA guidelines.

• Meeting Support: Assist in organizing Board/Audit Committee meetings and maintain records.

EDUCATIONAL QUALIFICATION: -

• Minimum: Bachelor's Degree / Master's Degree in Finance, Accounting, Commerce, or a related field (essential) with at least 2 years of relevant experience as on 01.07.2024

• Professional Certifications such as Chartered Accountant (CA), Certified Public Accountant (CPA), or equivalent (preferred).