Corporate Card and Expense Accountant (UA)

Our client is a Ukrainian miltech startup developing advanced technological devices for Ukraine's defense sector, and is now looking for a Corporate Card and Expense Accountant to support corporate card administration and the effective operation of our expense-management processes in Odoo.

Location: Ukraine (only)
Type: On-site|Hybrid, full-time
Start date: ASAP
About the Company and Role:

This is a fast-growing international defense startup specializing in the development and production of air defense systems, rapidly scaling to meet Ukraine's national defense needs.
They believe there is a strong need for new technological solutions in the defense of free people in conflicts around the world. Their team includes experienced leaders from non-defense Silicon Valley startups who have seen this need first-hand and are committed to delivering.

This role will be responsible for the accurate and timely review, reconciliation, and accounting of employee expenses and corporate card transactions. The successful candidate will work closely with employees, Finance, Accounting, Procurement, and business leaders to ensure transactions are properly documented, coded, approved, and recorded in accordance with company policies and applicable accounting requirements.
The ideal candidate is detail-oriented, service-minded, and comfortable working in a fast-paced environment. They should be able to resolve day-to-day issues independently, maintain strong financial controls, and identify opportunities to improve and automate expense-management processes.

Responsibilities:

• Administer the corporate card program, including card issuance, activation, suspension, cancellation, limit changes, and user access management.
• Maintain accurate cardholder records and ensure corporate cards are issued and used in accordance with company policy and approval requirements.
• Review corporate card transactions and employee expense reports for completeness, accuracy, appropriate business purpose, supporting documentation, correct coding, and required approvals.
• Monitor outstanding transactions, missing receipts, overdue expense reports, and policy exceptions; follow up with employees and managers to ensure timely resolution.
• Reconcile corporate card statements and clearing accounts to Odoo and the general ledger, investigating and resolving discrepancies.
• Support the administration and day-to-day operation of the Odoo Expenses module, including employee access, workflow support, issue resolution, and master-data accuracy.
• Ensure expenses are recorded in the correct entity, department, cost center, account, project, and reporting period.
• Process approved employee expense reimbursements and coordinate with Accounts Payable or Treasury to support timely payment.
• Support month-end close activities related to employee expenses, corporate cards, accruals, reconciliations, and account analysis.
• Respond to employee questions and provide practical guidance on expense policy, documentation requirements, and use of Odoo Expenses.
• Identify unusual, duplicate, unsupported, or potentially noncompliant transactions and escalate issues when appropriate.
• Maintain complete and audit-ready records for expense reports, approvals, receipts, reconciliations, and corporate card activity.
• Prepare recurring reports on card usage, overdue submissions, policy exceptions, unreconciled balances, and other expense-related metrics.
• Support internal and external audits by preparing documentation and responding to requests related to corporate cards and employee expenses.
• Help develop and maintain expense procedures, user guidance, and training materials.
• Proactively identify opportunities to improve controls, simplify workflows, and automate repetitive expense-management activities within Odoo.

Requirements:

• Bachelor's degree in Accounting, Finance, Economics, or a related field.
• 2–4 years of experience in accounting, accounts payable, employee expenses, corporate card administration, or a related finance operations role.
• Practical experience reviewing expense reports, reconciling accounts, and supporting month-end close activities.
• Working knowledge of accounting principles, financial controls, and supporting-document requirements.
• Experience with an ERP or expense-management platform; hands-on experience with Odoo Expenses is strongly preferred.
• Strong Excel or Google Sheets skills and the ability to work accurately with transaction-level data.
• High attention to detail, sound judgment, and a disciplined approach to follow-up and documentation.
• Strong organizational skills and the ability to manage recurring deadlines and a high volume of transactions.
• Clear, service-oriented communication skills and the confidence to follow up on policy or documentation issues.
• English proficiency sufficient for working with system interfaces, documentation, and cross-functional stakeholders.
• Ukrainian language fluency.

 Would be a plus:

• Experience administering a corporate card program in a multinational, technology, manufacturing, or high-growth company.
• Experience configuring workflows, approval rules, or master data in Odoo Expenses.
• Familiarity with multi-entity or multi-currency accounting environments.
• Knowledge of Ukrainian Accounting Standards and exposure to US GAAP.
• Experience improving or automating finance operations and expense-management processes.

The company offers:

• Full-time position & official employment
• Competitive salary (based on interview results)
• Paid vacation and sick leave according to Ukrainian legislation
• Medical & Life
• Insurance Reservation from mobilization
• Friendly and people-oriented team culture
• Have opportunities to work on an innovative and impactful product