Executive Assistant

General Purpose

This position is responsible for following business schedule of the Managing Director and makes the necessary organizations. Also provides the communication between Arsenault Europe and persons, departments, institutions, and creates the related documents and tracks them. In addition some office management and Human Resources related tasks are included.

Duties and Accountabilities

• Assists Managing Director in tasks that need to be performed.
• Attends management meetings to create reports consisting of the decisions made and things to be done in those meetings, tracks them.
• Keeps relevant managers and employees informed about the meetings and announcements in the company.
• Keeps records of holiday and sick leaves.
• Prepares presentations, contracts, and guidelines.
• Holds correspondences of the manager, keeps documents organized and files them.
• Arranges travel schedules and reservations.
• Welcomes and hosts the guests.
• Assists in the organization of meeting, travel, training, seminar, and food.
• Makes necessary organization in cases when maintenance, technical support, or other things (stationary supplies etc.) are needed.
• Makes announcements about subjects that are of interest to all.
• Ensures delivery of purchases in a timely fashion and makes research about suppliers and alternative samples.
• Assists HR / Executive reporting.
• Reports purchase records to related Managers and Managing Director.

Qualifications

• Excellent command of both written and spoken English and German.
• Preferably, 10+ years of professional experience in a professional environment,
• Proficiency in Microsoft Excel and PowerPoint,
• Excellent interpersonal and communication skills,
• Organization, time management and coordination skills,
• Absolute discretion and confidentiality.