PROJECT ADMIN

PRIMARY PURPOSE

1.The HR and Admin Manager is responsible for coordinating and supervising the overall administration of the Human Resources Team,   supporting employees, managers, and the Operations Team, and managing the implementation of ISO Standards, policies, procedures, and programs with strict compliance.

Help the organization develop a strong workforce that supports its strategic plan and goals by developing and implementing best practice HR, management policies and practices, processes, and tools.

Design and implement programs and tools that support employee development and career progression.

Creative and innovative thinker with effective human resources management and goal-setting abilities, superior leadership, team building, communication, interpersonal, and presentation skills. Self-motivated with the ability to excel in a fast-paced environment; communicate effectively at all levels

To succeed in human resources, excellent interpersonal and communication skills and a thorough understanding of legal and contractual obligations related to employee management are essential.

DUTIES AND RESPONSIBILITIES:

PRIMARY RESPONSIBILITIES

• The HR and Admin Manager provides Employee Services and oversees various functional areas, such as recruitment, employee relations, benefits, and training. They also resolve HR-related issues for clients, stakeholders, and subcontractors to achieve performance goals and maintain customer satisfaction. The manager also manages contracts with service providers such as rentals and subcontractors, security, HMOs, insurance, and others.
  

• Ensures implementation of rules and regulations and facilitates resolution and documentation of incidents for continuous development.
• Review and implement guidelines formulated by the Company Labor Relations to ensure coherence with existing company policies and pertinent laws.
• Work with line management, managers, the Labor Relations Unit, and employees to address all types of employee-employer relation matters, as well as Labor Relations Disciplinary issues and Compensation & Benefits.
• Assess TNA and collaborate with the Learning and Development Unit team to organize appropriate training sessions on developing skills to manage human resources more effectively through coaching, instruction, and training.
• Proactively initiates efforts to meet workforce requirements of human resource business partners promptly in support of the organization's needs.
• Calibrates with cross-functional teams for the responsibilities and required qualifications for

the right people in the team and quickly communicates to a socially diverse community through screening, conducting orientations, and counseling.

• Manage HR Field Administration Personnel in the implementation of company policies and procedures.
• Organizes subordinates in the proper execution of duties and responsibilities through meetings to enhance efficiency and coordination with their assigned jobs.

SPECIFIC RESPONSIBILITIES

Coordinates regularly with the Heads and employees of the assigned business group/units/division to gather, discuss, provide, and offer solutions to their needs related to their human resources, specifically:

Recruitment and Services / Talent Acquisition

• Assist the recruitment office with employee sourcing, screening, qualifying, and placement in accordance with the employment standards set and agreed upon with the hiring unit. Provide performance feedback and coaching. Monitor team members' development and training needs.
• With your valuable assistance, we can ensure efficient forecasting and pipeline management for our division heads and Management Committee (Mancom). Your contribution to this task will help us achieve our goals and drive success for our organization.
• Assist the recruitment unit with proper documentation of employee hiring and ensure that employees hired are physically and mentally fit and covered by the employment contract.
• Provide management, direction, coaching, feedback, and, where appropriate, discipline to subordinate team members.

• Evaluate all Manpower Requisitions, ensure approval before hiring, conduct job offers to successful candidates, and monitor compliance with pre-employment requirements.
• Ensure prompt and timely reports on employee active/demobilized manpower and new hires to payroll.
• Verifies the effectiveness of new hires if the match is deemed successful or otherwise calibrates with cross-functional teams for the responsibilities and requires qualifications for the right people in the team.
• Please assist the supervisor in reviewing and assessing contracts to ensure accurate salary rates and complete data, verify that the employee has met all other requirements, and sign the necessary documents. Additionally, please prepare a memo addressing any issues related to non-receipt of salary, rate adjustments, and validation of PR before hiring and mobilizing the applicant.

Compensation and Benefits

• Collaborate with Managers and Division Heads to streamline and execute Performance Evaluations, Merit Increases, and Employee Transfers. By working together, we can ensure that all employees receive fair and consistent evaluations while promoting growth and advancement opportunities. Let's join forces to make the performance management process an efficient and effective experience for everyone involved!

• Creating effective policies for medical benefits is crucial in ensuring the well-being of employees. By formulating policies that cater to their medical needs, we can improve their quality of life and create a healthy and safe work environment.

• Please ensure that all regular employees undergo an annual Performance Evaluation Form.

• Reports monthly accomplishment insurance coverage

• Collaborate with the Medical Unit for Health & Wellness Programs in the Office & Project Site.

• Assist employees with compensation and benefits queries, grievances, and concerns related to company projects.

• Assist the Compensation and Benefits (CompBen) department in preparing site memos for holidays or special holidays declared by Malacañang. Monitor proper holiday payments for employees.
• Assist Compben in reviewing and evaluating all employee projects for clearance, transfer, merit increase, and resignation endorsements.
• Approved staff requisition of leaves, data correction, and duty requests through HRIS/Payroll system.

Corporate Training, Office Services, and Field Administration

• Conduct a Training Needs Analysis (TNA) to prioritize the training needs of the assigned division and units and assist the Corporate Training/Learning and Development Unit in developing training and programs.

• Coordinates with Corporate Learning Units to deliver training solutions, programs, and development management strategies.

• Disseminate information regarding upcoming training programs and engagement activities and, if necessary, organize training and events specific to the business group and units.

• Prepares internal memos for site instructions or any special announcements given by the general manager or HR director.

• Ensure the Conduct of the Project Orientation Program and ensure all employees are equipped with Company Rules and Regulations and/or Company Policy Manual.

• Coordinate and Collaborate with Corporate Learning/Training and Development Unit to administer Company Training and Development Programs or Job Training, Events, and Recreation Programs.

• Establish good rapport and PR with all Stakeholders and local government units (LGUs).

• Supervises the activities of the Project Site Canteen Operations, Concessionaire performance, Staff house/Barracks, Warehouse, and Site clinic in accordance with Company Policies and procedures and conducts regular tours and audits.

Employee Relations, Labor Relations and Services

• Assist the Employee Relations/Labor Relations in the conducting of preliminary investigation of administrative cases and sit a committee at administrative hearings.

• Implementation of company policies and procedures, rules and regulations, and code of business conduct over the Operations Center that is being handled.

• Support the Labor Relations Unit on the management of disciplinary and grievance issues.

• Review project employment and working conditions to ensure legal compliance and conduct quarterly GLS among project subcontractors.

• Facilitates collaborative problem-solving strategies to resolve employee relations issues through effective communication with all levels of employees and management

• Maintain database employee profiling/records according to standards and legal requirements and enforcing sensitivity and confidentiality with employee personal data.

• Ensure that staff prepares and submits statutory reports to government agencies or coordinates with the Employee Relations and Labor Relations Unit.

• Provide assistance to the Employee Relations (ER) Unit in coordination with employee events and encourage the attendance and active participation of the members/staff.

• Closely coordinated with the ER unit and Operations Center for all the Corporate Social Responsibility (CSR) events and programs of management, LGU, and NGOs.

Organization Development and Strategies

• Assist the Division Heads in any Initiative and Best Practice related to company processes and procedures for streamlining and digitalization.

• Assign & monitor Manpower requirements based on the Manpower schedule of Projects.

• Conducts internal audit through regular project site visits in compliance with the Integrated Mgt. System (IMS) and ISO standards in coordination with the Division Heads to ensure maintenance, update, and complete documentation in compliance with the standards.

• Assist the Division Heads in the execution of Company Strategic planning and KRA.

• Validates correctness, accuracy, and completeness of employees' compliance with the Performance Evaluation and assists in the performance management process in accordance with employees' recommendations, Promotions, and Merit Increases.

• Implement and evaluate succession and career development plans in the company.

• Evaluate and assist with the preparation and approval of Manpower Requisitions and Projects Table of Organization and work closely with Talent Management before any hiring is consumed.

• Prepares and regularly submits the HRAD reports monthly and quarterly to the division head / general manager.

• Stringent implementation of HRIS, SAP ByD, Dynamics 365, Docusign, and online document monitoring across Arky Projects.

• Supervise Projects Field Administration team activities to achieve target key performance indicators and service level by executing resource planning to ensure staff availability and performance.

• Provides insights and intelligence to Division Heads and Management with respect to trends, best practices, and opportunities.

• Responsible for the management of all activities related to the development of staff personnel through continuous conduct of technical training and management development courses/programs.

• Evaluates training needs of managerial, supervisory/technical, non-supervisory, and clerical personnel.

• Organizes and conducts relevant programs and administers post-training evaluations of performance.

• Implements follow-up and/or upgrading seminars and maintains a record of all training and subsequent performance for evaluation purposes.

• Resolve escalated inquiries requiring higher level knowledge, authority, and expertise.

SAP Tasks

C. EDUCATION, TECHNICAL CAPABILITY AND CAREER

• Graduate with a bachelor's/college degree in human resource management, psychology, behavioral science, or equivalent.

• ISO Auditor or with experience in Internal Audit

• At least 10-15 years experience in the same field

• Keen on details

• Computer literate

• Possesses superb spoken Communication Skills, Excellent in Teamwork Skills,

Organizational skills and Interpersonal Skills.

The HR and admin staff shall perform a variety of personnel-related tasks such as recruiting, onboarding, and payroll assistance. He/she will also provide administrative tasks for the company and act as the primary liaison between the department and other employees.

Responsibilities

• Source candidates through various channels, including job portals, social media, networking events, and employee referrals.
• Screen resumes and applications to identify suitable candidates.
• Conduct interviews, both in-person and via phone/video calls, to assess candidates' skills and qualifications.
• Coordinate and schedule interviews with hiring managers and candidates.
• Communicate with candidates throughout the recruitment process and provide timely updates.
• Collaborate with hiring managers to understand their staffing needs and requirements.
• Negotiate offers and manage the offer process, ensuring a positive candidate experience.
• Conduct background checks and verify employment references.
• Maintain accurate and up-to-date recruitment records and documentation.
• Facilitate the onboarding process for new hires, including preparing offer letters, employment contracts, and other necessary documentation.
• Provide administrative support to executives and department heads, including scheduling meetings, managing calendars, and making travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Support pre-operational requirements of the company
• Perform several administrative task essential for facility operation
  The HR and admin staff shall perform a variety of personnel-related tasks such as recruiting, onboarding, and payroll assistance. He/she will also provide administrative tasks for the company and act as the primary liaison between the department and other employees.
  Responsibilities
  
  • Source candidates through various channels, including job portals, social media, networking events, and employee referrals.
  • Screen resumes and applications to identify suitable candidates.
  • Conduct interviews, both in-person and via phone/video calls, to assess candidates' skills and qualifications.
  • Coordinate and schedule interviews with hiring managers and candidates.
  • Communicate with candidates throughout the recruitment process and provide timely updates.
  • Collaborate with hiring managers to understand their staffing needs and requirements.
  • Negotiate offers and manage the offer process, ensuring a positive candidate experience.
  • Conduct background checks and verify employment references.
  • Maintain accurate and up-to-date recruitment records and documentation.
  • Facilitate the onboarding process for new hires, including preparing offer letters, employment contracts, and other necessary documentation.
  • Provide administrative support to executives and department heads, including scheduling meetings, managing calendars, and making travel arrangements.
  • Prepare and edit correspondence, reports, and presentations.
  • Support pre-operational requirements of the company
  • Perform several administrative task essential for facility operation
    
    The HR and admin staff shall perform a variety of personnel-related tasks such as recruiting, onboarding, and payroll assistance. He/she will also provide administrative tasks for the company and act as the primary liaison between the department and other employees.
    Responsibilities
    
    • Source candidates through various channels, including job portals, social media, networking events, and employee referrals.
    • Screen resumes and applications to identify suitable candidates.
    • Conduct interviews, both in-person and via phone/video calls, to assess candidates' skills and qualifications.
    • Coordinate and schedule interviews with hiring managers and candidates.
    • Communicate with candidates throughout the recruitment process and provide timely updates.
    • Collaborate with hiring managers to understand their staffing needs and requirements.
    • Negotiate offers and manage the offer process, ensuring a positive candidate experience.
    • Conduct background checks and verify employment references.
    • Maintain accurate and up-to-date recruitment records and documentation.
    • Facilitate the onboarding process for new hires, including preparing offer letters, employment contracts, and other necessary documentation.
    • Provide administrative support to executives and department heads, including scheduling meetings, managing calendars, and making travel arrangements.
    • Prepare and edit correspondence, reports, and presentations.
    • Support pre-operational requirements of the company
    • Perform several administrative task essential for facility operation
      
      The HR and admin staff shall perform a variety of personnel-related tasks such as recruiting, onboarding, and payroll assistance. He/she will also provide administrative tasks for the company and act as the primary liaison between the department and other employees.
      Responsibilities
      
      • Source candidates through various channels, including job portals, social media, networking events, and employee referrals.
      • Screen resumes and applications to identify suitable candidates.
      • Conduct interviews, both in-person and via phone/video calls, to assess candidates' skills and qualifications.
      • Coordinate and schedule interviews with hiring managers and candidates.
      • Communicate with candidates throughout the recruitment process and provide timely updates.
      • Collaborate with hiring managers to understand their staffing needs and requirements.
      • Negotiate offers and manage the offer process, ensuring a positive candidate experience.
      • Conduct background checks and verify employment references.
      • Maintain accurate and up-to-date recruitment records and documentation.
      • Facilitate the onboarding process for new hires, including preparing offer letters, employment contracts, and other necessary documentation.
      • Provide administrative support to executives and department heads, including scheduling meetings, managing calendars, and making travel arrangements.
      • Prepare and edit correspondence, reports, and presentations.
      • Support pre-operational requirements of the company
      • Perform several administrative task essential for facility operation
        
      Qualification
      1. Bachelor's degree in Psychology, Human resourcesor any related field;
      2. At least 2 years experience in handling Recruitment and Talent Acquisition, Compensation and Benefits, Employee relations and Engagement, and Training and Organizational Development;
      3. Deep understanding of Philippine Labor Law;
      4. Excellent interpersonal and intrapersonal skills;
      5. Excellent analytical, organizational, and planning skills;
      6. Excellent communication skills, both written and verbal;
      7. Proficient in MS Office;
      8. Keen to details.
      Job Type: Full-time
      
    Qualification
    1. Bachelor's degree in Psychology, Human resourcesor any related field;
    2. At least 2 years experience in handling Recruitment and Talent Acquisition, Compensation and Benefits, Employee relations and Engagement, and Training and Organizational Development;
    3. Deep understanding of Philippine Labor Law;
    4. Excellent interpersonal and intrapersonal skills;
    5. Excellent analytical, organizational, and planning skills;
    6. Excellent communication skills, both written and verbal;
    7. Proficient in MS Office;
    8. Keen to details.
    Job Type: Full-time
    
  Qualification
  1. Bachelor's degree in Psychology, Human resourcesor any related field;
  2. At least 2 years experience in handling Recruitment and Talent Acquisition, Compensation and Benefits, Employee relations and Engagement, and Training and Organizational Development;
  3. Deep understanding of Philippine Labor Law;
  4. Excellent interpersonal and intrapersonal skills;
  5. Excellent analytical, organizational, and planning skills;
  6. Excellent communication skills, both written and verbal;
  7. Proficient in MS Office;
  8. Keen to details.
  Job Type: Full-time
  

Qualification

1. Bachelor's degree in Psychology, Human resourcesor any related field;

2. At least 2 years experience in handling Recruitment and Talent Acquisition, Compensation and Benefits, Employee relations and Engagement, and Training and Organizational Development;

3. Deep understanding of Philippine Labor Law;

4. Excellent interpersonal and intrapersonal skills;

5. Excellent analytical, organizational, and planning skills;

6. Excellent communication skills, both written and verbal;

7. Proficient in MS Office;

8. Keen to details.

PRIMARY PURPOSE

HR Recruitment Officer Processes and interviews prospective employees for Corporate or Business Support positions. Partners with site management to understand and anticipate recruiting needs to ensure appropriate applicant flow.

HR Recruitment Officer Responsibilities:

• Posting Hiring in Jobstreet and other recruitment platform.
• Conducting interviews, recruiting, and vetting new staff.
• Arranging training sessions with all new hires and refresher workshops for existing employees.
• Assisting managers with staff requirements.
• Identifying and addressing employee requirements regarding performance issues, training, and career growth.
• Performing various administrative tasks and accurately processing paperwork.
• Counseling staff on HR policies, practices, and procedures.
• Employee sourcing, screening and qualifying of Locally Hired applicant in accordance with the company employment standards as per approved by the General Manager, HRD Manager and requisitioning department head
• Evaluate all Personnel Requisition and ensure approval before any hiring is consummated.
• Maintenance of an Applicant Pool to serve manpower requirements.
• Administer trade test in coordination with motorpool supervisor in case of Driver and operator applicant.
• Proper documentation of the employee hiring and ensures that employees hired are physically and mentally fit and covered by employment contract. Ensure that all necessary documents / forms are accomplished and submitted to HR Manila Office
• Receive and returned back to HR Manila Office all the employment contract of locally hired employees, as well as the complete requirements has been submitted also to HR Manila Office.
• Update regularly the Project Table of Organization in coordination with the Project Manager and HR Manager.
• Ensure that all employees deployed were equipped of Government mandated statutory benefits such as SSS, Pag-ibig, Philheath and TIN Number
• Sending of NOM Notice of Mobilization to all concern Department.
• Requesting starting Kit for newly hired employees.
• Prompt and timely reports to Head Office on Recruitment update.

SAP Tasks

C. EDUCATION, TECHNICAL CAPABILITY AND CAREER

• Graduate of Bachelors/College Degree in Human Resource Management, Psychology, Behavioral Science or equivalent.
• ISO Auditor or with experience in Internal Audit
• At least 10-15 years experience in the same field
• Keen on details
• Computer literate
• Possesses superb spoken Communication Skills, Excellent in Teamwork Skills,

Orgnizational Skills and Interpersonal Skills.

Type: Full-

The HR and admin staff shall perform a variety of personnel-related tasks such as recruiting, onboarding, and payroll assistance. He/she will also provide administrative tasks for the company and act as the primary liaison between the department and other employees.

Responsibilities

• Source candidates through various channels, including job portals, social media, networking events, and employee referrals.
• Screen resumes and applications to identify suitable candidates.
• Conduct interviews, both in-person and via phone/video calls, to assess candidates' skills and qualifications.
• Coordinate and schedule interviews with hiring managers and candidates.
• Communicate with candidates throughout the recruitment process and provide timely updates.
• Collaborate with hiring managers to understand their staffing needs and requirements.
• Negotiate offers and manage the offer process, ensuring a positive candidate experience.
• Conduct background checks and verify employment references.
• Maintain accurate and up-to-date recruitment records and documentation.
• Facilitate the onboarding process for new hires, including preparing offer letters, employment contracts, and other necessary documentation.
• Provide administrative support to executives and department heads, including scheduling meetings, managing calendars, and making travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Support pre-operational requirements of the company
• Perform several administrative task essential for facility operation

Qualification

1. Bachelor's degree in Psychology, Human resourcesor any related field;

2. At least 2 years experience in handling Recruitment and Talent Acquisition, Compensation and Benefits, Employee relations and Engagement, and Training and Organizational Development;

3. Deep understanding of Philippine Labor Law;

4. Excellent interpersonal and intrapersonal skills;

5. Excellent analytical, organizational, and planning skills;

6. Excellent communication skills, both written and verbal;

7. Proficient in MS Office;

8. Keen to details.

Job Type: Full-time