Executive Administrative Assistant (Medical)

Arkansas Talent Group is partnering with a respected organization in Central Arkansas to help them find an Executive Assistant in the clinic/medical field. This role provides high-level support and oversight across a variety of programs and functions, serving as a trusted partner to senior leadership and the Owner with a high degree of discretion, professionalism, and initiative. This is a career-focused position designed for an ambitious, motivated individual seeking long-term growth within the organization. 

Key responsibilities:

• Participate in leadership and board-level meetings, strategic planning sessions, and other key discussions, taking detailed minutes and documenting action items.
• Ensure consistent and timely follow-up on all outstanding tasks, projects, and initiatives with a high level of accountability.
• Act as a liaison between senior leadership and the broader executive team, facilitating communication and execution of priorities.
• Contribute to brainstorming sessions and strategic discussions, offering ideas and organizational insight.
• Gather, analyze, and present data to create meaningful reports that support executive decision-making.
• Coordinate, draft, and respond to communications on behalf of senior leadership in a professional and timely manner.
• Work closely with top-level executives and stakeholders on behalf of senior leadership.
• Prepare a wide variety of written materials (forms, procedures, brochures, presentations, etc.) to document activities, provide written references, and convey information.
• Maintain absolute discretion and confidentiality in all matters.
• Perform other related duties as assigned.

Technical and functional requirements:

• Bachelor's degree highly preferred.
• Executive-level administrative experience 5+ years-CEO, COO, CFO experience
• Experience in a fast-paced professional office environment preferred; medical experience highly desired. 
• Exposure to financial processes, reporting, or business operations preferred.
• Advanced proficiency in Microsoft Office suite and comfort with emerging AI tools.
• Financial acumen, including exposure to cash management, reporting, or business operations.
• Exceptional organizational and project management skills.
• Strong follow-up and follow-through skills; ability to drive tasks to completion.
• Strategic thinking and problem-solving abilities.
• High level of professionalism, discretion, and sound judgment.
• Advanced technology skills, including Excel, PowerPoint, Word, and integrated AI features
• Ability to operate effectively in high-level, fast-paced environments.
• Demonstrated history of being career-driven, motivated, and growth-oriented with strong past tenure.

Ideal candidate profile:

• Currently serving as an Executive Assistant, Senior Administrative Assistant, or in a similar executive support role in healthcare.
• Experienced in supporting C-suite or senior leadership in a fast-paced, professional environment.
• Thrives in a high-expectation setting with demanding internal and external stakeholders.
• Polished executive presence with strong interpersonal and communication skills.
• Proactive and anticipatory — able to stay ahead of priorities and follow through without prompting.
• Enjoys being centrally involved in the business and contributing to strategic discussions.
• Demonstrates sound judgment, discretion, and the ability to grow with the organization.
• Interested in a role with a strong long-term career trajectory.
• Candidate with experience supporting multiple location/business units required
• Ability to travel 2 days a week to a location an hour and a half away (mileage paid)

Perks:

• Competitive compensation and benefits package. 60-80k DOE
• Long-term growth opportunity within the organization.
• Half Days on Fridays!
• Profit sharing
• Typical hours are M-TH 8-5 (but many days ability to leave after owner leaves around 3 pm)

This is a full-time, on-site position based in Central Arkansas, with weekly travel requirements (no overnight). The ideal candidate will be local and have extensive medical industry experience. Please reach out to Stephanie Shine, Laura Slay, or any of your ATG recruiters to inquire.

Arkansas Talent Group is an Executive Permanent Placement Recruitment Firm, and all considerations will be held confidential.