Accounting Specialist

Arkansas Talent Group is seeking an Accounting Specialist for a growing organization. This is a temporary-to-permanent opportunity for a detail-oriented accounting professional who enjoys managing high-volume accounts payable, supporting accurate client billing, and resolving discrepancies in a deadline-driven environment.

The Accounting Specialist will play an integral role in the day-to-day operations of the accounting function. This individual will be responsible for the timely and accurate processing of vendor invoices, maintenance of accounts payable records, support of recurring billing cycles, reconciliation activities, and communication with vendors and internal stakeholders. The ideal candidate will bring strong accounting knowledge, exceptional organization, attention to detail, and the ability to manage multiple priorities independently.

Responsibilities

Accounts Payable

• Accurately enter, review, and process vendor invoices in accordance with internal approval procedures and established accounting deadlines.
• Verify vendor invoices against approved purchase orders, service agreements, media orders, or other supporting documentation.
• Collaborate with internal departments to confirm appropriate rates, charges, allocations, markups, and supporting details before invoice processing.
• Ensure invoices are processed within established deadlines and in accordance with company accounting procedures.
• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, pricing variances, and other accounts payable issues.
• Reconcile vendor statements to ensure invoices, credits, and payments are accurately recorded.
• Maintain organized, complete, and audit-ready accounts payable documentation and vendor records.
• Communicate with vendors and internal stakeholders regarding invoice questions, payment status, account balances, and related concerns.
• Assist with month-end and year-end close activities related to accounts payable, accruals, reconciliations, and reporting.
• Identify opportunities to improve invoice-processing workflows, documentation practices, and internal controls.

Billing

• Support accurate and efficient billing processes for multiple customers, clients, projects, or business units.
• Review billing information for completeness, accuracy, appropriate supporting documentation, and adherence to established deadlines.
• Prepare invoices and billing support documentation for mid-month, month-end, and other recurring billing cycles.
• Ensure required billing is completed accurately and on schedule.
• Prepare and analyze billing reports, financial reports, and account activity as needed.
• Process billing adjustments, corrections, credits, rebills, and other account updates with a high level of accuracy.
• Collaborate with internal teams to resolve billing questions, disputes, incomplete information, and client-related concerns.
• Provide cross-functional support to accounting team members during peak billing periods and special projects.
• Assist with improving billing procedures, reporting accuracy, and the overall efficiency of accounting operations.

Qualifications

• 5+ years of experience in accounts payable, billing, accounting, finance, or a related administrative accounting role.
• Strong understanding of accounting principles, invoice processing, reconciliations, and billing procedures.
• Strong analytical and problem-solving skills, including the ability to independently research and resolve discrepancies.
• Excellent organizational, time-management, verbal communication, and written communication skills.
• Proficiency with Microsoft Excel, Microsoft Word, and Adobe Acrobat.
• Experience working with ERP, accounting, CRM, or billing software preferred; experience with systems such as NetSuite, Salesforce, or similar platforms is a plus.
• Ability to work independently while maintaining strong collaboration with internal departments and external vendors.

For more information, please apply directly or reach out to Sam Swensen at sam.swensen@arkansastalentgroup.com

Arkansas Talent Group is an Executive Permanent Placement Recruitment Firm, all considerations will be held confidential.