Executive/Research Administrative Assistant

Arkansas Talent Group is partnering with a well-known lobbyist in the State to help him expand his business by hiring an Executive/Research Administrative Assistant. This is an exciting opportunity to work for an individual with a stellar reputation and help him grow. This is a hybrid position with the hours primarily between 9-4 pm and flexible PTO.

Executive/Administrative Support: 

• Manage CEOs complex calendar, including scheduling, prioritizing, and coordinating internal/external meetings.
• Coordinate domestic and international travel logistics and itineraries.
• Handle confidential correspondence, communications, and document preparation.
• Ensure CEO is fully briefed and prepared ahead of meetings, presentations, and events.
• Draft agendas, prepare meeting material, and track follow-up actions to completion.

Business Development & Research

• Conduct research across multiple industries to prepare summaries, briefs, and recommendations for the CEO.
• Identify and research grant funding opportunities aligned with company initiatives.
• Support back-end business development activities, including prospect research, partner outreach prep, and meeting participation.
• Sit in on strategy and development meetings, capture detailed notes, and track deliverables.
• Provide insights and competitive analysis to inform decision-making and new growth opportunities.

Operational & Strategic Support

• Maintain a structured system to ensure CEOs priorities are aligned and deadlines are met.
• Act as the bridge between CEO and internal/external stakeholders, managing communications with professionalism and discretion.
• Anticipate needs and proactively problem-solve in a rapidly changing work environment.
• Support special projects, research assignments, and cross-functional initiatives as needed.

Qualifications

• Bachelors degree or equivalent experience preferred.
• 3+ years of experience as an Executive Assistant or Chief of Staff supporting C-level leadership.
• Heavy research and analytical skills. 
• Someone strongly preferred to have some political/gov't/lobbyist experience. 
• Experience researching grants preferred. 
• Strong organizational and time management skills with exacting attention to detail.
• Exceptional written and verbal communication skills.
• Proven track record conducting in-depth research and synthesizing findings for executive decision-making.
• Ability to work in a fast-paced, entrepreneurial environment with changing priorities.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• High level of discretion, confidentiality, and professional judgment.

Key Attributes for Success

• Thrives in high-pressure, fast-moving environments.
• Resourceful, adaptable, and able to pivot across industries with ease.
• Strong critical thinking and problem-solving abilities.
• Innate sense of organization and ability to bring structure to ambiguity.
• Relationship builder with strong interpersonal skills.

Client is offering a competitive compensation package, flexible PTO, and health insurance, if needed. The client also offers a quiet laid back environment that is primarily remote. Must live in Central Arkansas

For more information, please apply directly or reach out to Stephanie Shine or Chris Chunn for more information via LinkedIn.

Arkansas Talent Group is an Executive Permanent Placement Recruitment Firm, all considerations will be held confidential.