Executive Assistant

Our client is a leading provider of Real Estate in Makkah, Saudi Arabia, and is hiring for the position of Executive Assistant to the General Manager.

Location: Makkah, Saudi Arabia

Years of Experience: 5 Years Plus

Education: A Graduate

Competitive Salary.

Notice Period: Immediate Joiners or Maximum 1 Month Notice Period.

Must have a drivers license.

The Responsibilities include:

· Acting as the point of contact among executives, employees, clients and other external partners

· Managing information flow in a timely and accurate manner

· Managing executives calendars and set up meetings

Job brief

Perform a variety of administrative tasks and support our companys senior-level managers.

Managing calendars, making travel arrangements and preparing expense reports.

Should be well-organized, have great time management skills and be able to act without guidance.

Contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

· Act as the point of contact among executives, employees, clients and other external partners

· Manage information flow in a timely and accurate manner

· Manage executives calendars and set up meetings

· Make travel and accommodation arrangements

· Rack daily expenses and prepare weekly, monthly or quarterly reports

· Oversee the performance of other clerical staff

· Act as an office manager by keeping up with office supply inventory

· Format information for internal and external communication memos, emails, presentations, reports

· Take minutes during meetings

· Screen and direct phone calls and distribute correspondence

· Organize and maintain the office filing system

Requirements and skills

· Work experience as an Executive Assistant, Personal Assistant or similar role

· Excellent MS Office knowledge

· Outstanding organizational and time management skills

· Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

· Excellent verbal and written communications skills

· Discretion and confidentiality

· PA diploma or certification is a plus

· Should have a driver's license.

· Arabic Language is a must.