Personal Data Protection Notice for RP

RP respects and is committed to the protection of your personal information and your privacy. This Personal Data Protection Notice explains how we collect and handle your personal information in accordance with the Malaysian Personal Data Protection Act 2010. Please note that RPGroup may amend this Personal Data Protection Notice at any time without prior notice and will notify you of any such amendment via our website or by email.

(1) Personal Information

1.1 Type of personal information
Personal information means any information which relates to you and which was collected or provided to RP for the purposes stated in Section 2 below. Your personal information may include your name, NRIC number, contact details and email address.

1.2 Source of personal information
Customer or potential customer: RP collects your personal information directly from you or indirectly from your legal representatives, agents (e.g. travel agents) and/or employer when you, your legal representatives, agents and/or employers send us completed enquiry, application and/or registration forms via various means, including online and physical hardcopies at public venues or in any of our premises. Your personal information may also be collected from cookies through the use of our website.

Candidate: RP collects your personal information directly from you, when you send us completed enquiry via various means, including online and physical hardcopies. Your personal information may also be collected from cookies through the use of our website.

1.3 Obligatory personal information
All information requested for in the relevant forms is obligatory to be provided by you unless stated otherwise. Should you fail to provide the obligatory information, we would be unable to process your request and/or provide you with relevant services.

(2) Purposes Of Collecting And Further Processing (including disclosing) Your Personal Information

Customer or potential customer: Your personal information is collected and further processed by RP as required or permitted by law and to give effect to your requested commercial transaction, including the following:

• To process your requested services;
• To facilitate your participation in any contests or events;
• To administer and communicate with you in relation to our services and/or events;
• To process any payments related to your requested service;
• For internal investigations, audit or security purposes;
• To conduct internal marketing analysis and analysis of customer patterns and choices;
• To comply with RP’s legal and regulatory obligations in the conduct of its business;
• To contact you regarding products, services, upcoming events, promotions, advertising, marketing and commercial materials which we may feel interest you;
• To ensure that the content from our website is presented in the most effective manner for your and for your computer and/or device; for RP’s internal records management, customer relations events and activities, and customer loyalty reward program.

Candidate: Your personal information is collected and further processed by RP as required or permitted by law and to give effect to your requested commercial transaction, including the following:

• To process your requested job offer;
• To administer and give effect to your commercial transaction (tender award, contract for service, tenancy agreement);
• To process any payments related to your commercial transaction;
• For internal investigations, audit or security purposes;
• To comply with RP’s legal and regulatory obligations in the conduct of its business;
• To contact you regarding products, services, upcoming events, promotions, advertising, marketing and commercial materials which we may feel interest you;
• To ensure that the content from our website is presented in the most effective manner for your and for your computer and/or device; for RP's internal records management, customer relations events and activities, and customer loyalty reward program.

(3) Disclosure of Personal Information

3.1 Entities within RP
Your personal information provided to us is processed by entities (inside of Malaysia) within RP (including related companies, subsidiaries, holding companies, associated companies and outsourcing partners). RP will ensure that accessibility to your personal information is restricted to staff who are contractually required to process your personal information in accordance with their respective job requirements; and only necessary information is released to the relevant employees.

3.2 Classes of third parties
Your personal information may be disclosed to relevant third parties (inside of Malaysia) as required under law, pursuant to relevant contractual relationship (for example, where we appoint third party service providers) or for the purposes stated in Section 2 above (or directly related to those purposes).

In the event of a potential, proposed or actual sale of business, disposal, acquisition, merger or re-organisation ("Transaction"), your personal information may be required to be disclosed or transferred to a third party as a result of the Transaction. You hereby acknowledge that such disclosure and transfer may occur and permit RP to release your personal information to the other party and its advisers/representatives.

(4) Websites

4.1 Links to other sites
Links to other sites is provided for your convenience and information. These sites may have their own privacy statement in place, which we recommend you review if you visit any linked websites. We are not responsible for the content on the linked sites or any use of the site.

4.2 Cookies
A cookie may be used in the processing of your information. A cookie is a text file placed into the memory of your computer and/or device by our computers. A copy of this text file is sent by your computer and/or device whenever it communicates with our server. We use cookies to identify you. We may also collect the following information during your visit to our website and/or the fully qualified domain name from which you accessed our site, or alternatively, your IP address:

• The date and time you accessed each page on our web site;
• The URL of any webpage from which you accessed our site (the referrer); and
• The web browser that you are using and the pages you accessed.

Some web pages may require you to provide a limited amount of personal information in order to enjoy certain services on our websites (system login credentials, email address and contact, etc). These personal information will only be used for its intended purposes only, i.e. to respond to your message or deliver the requested services.

(5) Right to Access and Correct Personal Information

You have the right to access and correct your personal information held by us (subject always to certain exemptions). We will make every endeavour to ensure your personal information is accurate and up to date therefore we ask that if there are changes to your information you should notify us directly. If you would like to access or correct your personal information, please refer to our data access/correction forms available on HERE and send us the completed form or query to the contact details in Item 6 below.

(6) Limiting The Processing of Personal Information, Further Enquiries and Complaints

If:

you would like to obtain further information on how to limit the processing of your personal information; you have any further query; or you would like to make a complaint in respect of your personal information,

you may submit your enquiry/complaint via Group Brand Marketing & Communications at https://www.rpmanpro.com/contact-us/

(7) Conflict

In the event of any conflict between this English language Personal Data Protection Notice and its corresponding Bahasa Malaysia Personal Data Protection Notice, the terms in this English language Notice shall prevail.